West Palm Beach VA Medical Center is looking for an Acquisition Utilization Specialist. You will serve as the medical center liaison and advisor on contract related services focusing on critical clinical and healthcare services, product acquisition and support services required by project managers, program managers, upper management and stakeholders on all aspects of procurement for a wide variety of items to include specialized services.
The Acquisition Program Specialist is a VA HCS subject matter expert in the acquisition process. Develops procedures, policies, and supporting artifacts to ensure procurement activities are consistent with Federal Acquisition Regulations (FAR), VA Acquisitions Regulations (VAAR) and other federal procurement laws and regulations. Coordinates with Network Contracting Activity (NCA) and VA HCS leadership, clinical service customers, Contracting Officers Representatives (CORS), logistics staff, and other stakeholders to develop and execute acquisition strategies. Conducts analyses and recommends courses of actions to ensure that various clinical and administrative service requirements have addressed considerations such as construction, budgeting, supporting manpower and other factors. Additional Duties Include But Not Limited To: Develops local policies, procedures, SOPs, and associated training materials ensuring they align with federal procurement laws and regulations. Provides training to the facility CORs on procurement policies and new processes procedures related to procurement within the Federal government. Establishes, expedites, and reviews consolidation of, all procurement packages, including unique, emergent, and complex requirements, to meet timely and technical needs of assigned acquisitions. Independently develops performance work statements and objectives, cost benefit analysis, gap analysis, sole source justifications, past performance, quality assurance surveillance plans (QASP), market research, independent government estimates, evaluation criteria, options, funding, delivery schedules, lead times, and reporting requirements. Reviews procurement documents for accuracy, adequacy, and completeness, and assists service line managers as needed to ensure the final documents are acceptable. Develops sole source justifications in relation to cost, limited availability or unusual nature, when the health care resource need is either unique in the medical community, or is subject to maximum utilization only through health care resources contracting, and identifies other alternative sources that exist within the local, regional or national geographical areas. Develops and implements processes and procedures as changes are made to the VHA Procurement Manual. Works collaboratively with clinical chiefs, healthcare professionals at affiliates or within the community to discuss clinical needs to develop health resources, direct sharing agreements with military treatment facilities (MTFs), and Department of Defense (DOD) organizational components. Develops and conducts presentations/recommendations to VA HCS senior leadership as well as other internal and external stakeholders. Furnishes instructions and explanations on new regulations and procedures. Develops and analyzes local and regional reports. Makes presentations/recommendations to senior management officials regarding the contracting support of the facility. Prepares reports or briefs, contract data for meetings, inspections, audits and in-progress reviews. Directs facility-wide procurements as assigned through the facility Equipment Committee in support of the three to five year strategic acquisition plan. Negotiates performance requirements among multiple sites and service lines in order to obtain agreement, standardize enterprise equipment, supply, and/or service requirements in support of facility strategic acquisition plans. Leads the development of facility performance work statements and objectives, cost benefit analysis, gap analysis, sole source justifications, past performance, quality assurance surveillance plans (QASP), market research, independent government estimates, evaluation criteria, options, funding, delivery schedules, lead times, and reporting requirements. Reviews facility procurement documents for accuracy, adequacy, and completeness. Submits funding 2237 to the Electronic Contract Management System (eCMS) or equivalent system to cover requirements for facility contracts. Ensures timely certification of payments for services rendered through collaboration with the office of the Facility Chief Supply Chain Officer. Manages all tactical/operational responsibilities from procure to pay pertaining to the designated contracts. Prepares and processes requisitions and procurement packages to the NCA for award for facility wide fund control activities. Work Schedule: Monday through Friday, 8:00 am to 4:30 pm. Virtual: This is not a virtual position. Position Description/PD#: Acquisition & Utilization Specialist/PD99810S Relocation/Recruitment Incentives: Not Authorized. Critical Skills Incentive (CSI): Not Approved. Permanent Change of Station (PCS): Not Authorized.
A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
Kathryn.Miller1@va.gov 1-407-631-8452
Source: USAJOBS.gov — U.S. Federal Government
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