This vacancy is for a GS-0303-8, Administrative Assistant located in the Department of Homeland Security, U.S. Coast Guard, D5 PLANNING and FORCE READINESS DIVISION -DX in PORTSMOUTH, Virginia.
You will serve as an Administrative Assistant and be responsible for principle administrative support for Planning and Force Readiness (dx) and administrative staff (da). Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include: Maintaining accurate time records in automated system for the civilian workforce and monitoring validation of time and attendance timecards.
Acts as technical expert and program guidance in timekeeping processes. Primary travel Approving Official for temporary duty and local travel transactions for mil/civ and as Authorizing/Approval for travel claims. POC for E-Gov Travel System and technical expert. Overseeing Steady State Mission Critical Surge Staffing processes. District Surge Staffing coordinator and liaison between MACOM POCs and Area/SSS. DAMOB technical expert.
Tracks and files all SSS requests and documentation on Sharepoint. Preparing and composing replies to inquiries on administrative matters, office procedures and non-technical aspect. Assembles necessary material to draft correspondence, securing and summarizing information from a variety of sources. Creates forms and charts to meet administrative needs and requests.
Reviewing outgoing correspondence to ensure compliance with procedures and regulations, checks for spelling, punctuation, and grammar and completeness of package. Facilitating award preparation for ceremonial presentations. Monitoring office resources, maintains office supplies, and equipment repairs such as copiers, printers, and fax machine.
Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application.
Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis.
If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement.
To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Reasonable Accommodation Information
This position does not have a positive education requirement. If you are including education on your resume, report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. See Required Documents section for detail. Only experience and education obtained by the closing date of this announcement will be considered.
DHS offers competitive salaries and an attractive benefits package, including health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include flexible work schedules; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers.
DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Benefits." Disabled veteran leave will be available to any federal employee hired on or after November 5, 2016, who is a veteran with a service- connected disability rating of 30 percent or more.
This position is with U.S. Coast Guard, Department of Homeland Security.
The posted pay range is $56713 – $73724/yr.
This position requires a Secret security clearance.
Applications close on 2026-10-05.
This position is open under the 'Fed Transition' hiring path.
Source: USAJOBS.gov — U.S. Federal Government
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