The Administrative Officer serves as the Chief, Support Services Division (SSD), which encompasses the Finance, Accounting, and Administrative support activities for the Veterans Benefits Administration (VBA). The SSD Chief is responsible to the Director, through the Assistant Director for the administration and management of the SSD.
Specific duties include: Administers administration programs that include records management, property management, supply, procurement, and vehicle fleet management. Serves as a subject matter expert on all aspects of administrative activities. Provides management and operating officials advice and assistance on all administrative matters. With division and station management, assists in the development and execution of the station's annual General Operating Expenses and Minor Construction budget. Develops and implements administrative management policies. Directs operation of the central mailroom including direction of the general workflow of written communications for the Regional Office (RO). Directs procurement, storage, and distribution of all forms and publications to the RO, service organizations, etc. and ensures compliance with RO and CO directives. Responsible for administration of station motor pool of GSA vehicles in accordance with applicable directives and ensures maximum utilization and maintenance of assigned vehicles. Ensures surveillance, evaluation, and planning to ensure efficient utilization of facilities and works with appropriate entities for acquisitions, maintenance, and improvements. Administers the Personal Identity Verification system. Supervises administrative employees. Determines training needs of staff. Advises, counsels, and instructs subordinate employees on work and administrative matters. Interviews and selects candidates for vacant positions. Coordinates building security with GSA building management, Federal Protective Services, VA Police, etc. to include investigating security violations, furnishing studies, analyses and reports related to security. Exercises control over the day-to-day operations of services, functions, and processes as it relates to safety and continuity of operations. The SSD Chief is responsible for the station's accounting systems, financial reporting and finance operations (including agent cashier and employee accounts). This includes preparation of all accounting and financial reports. Serves as the advisor on all matters concerning the station's fiscal activities, providing advice to local management on all phases of fiscal administration. The organization is divided, where applicable into Accounting, Committee on Waivers and Operations. The Chief, Support Services manages his/her responsibilities through subordinate supervisors and non-supervisory employees. The work involves accounting for benefits programs, administrative expenses, payroll, debt collection, waiver and compromise claims (where applicable), travel, auditing, and budgeting. Promotion Potential: None, this position Work Schedule: Full time, Monday through Friday, 8:00am - 4:30pm Compressed/Flexible: Not Available Telework: This position is eligible for situational (ad hoc) telework only. The selectee is required to report to the official duty station each scheduled workday. Telework may be approved only on a case-by-case basis with supervisory approval. Routine or recurring telework is not authorized for this position. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer; PD37527-0 Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Required
There is no education requirement for this position.
alyse.galloway@va.gov (410) 230-4400 X11287
Source: USAJOBS.gov — U.S. Federal Government
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