This position is located in the Division of Hospital and Specialty Medicine (DHSM) Office in Portland VAMC. The employee reports to the Supervisory Administrative Specialist and provides primary administrative support to the division directors, committees, and staff to include planning, organization, and support of DHSM programs such as Gastroenterology/Endoscopy, General Interna Medicine, Geriatrics, Hospital Medicine, Nephrology, Pulmonary, etc.
Duties and responsibilities: The incumbent works in a highly independent capacity to perform administrative work, which includes management of the Director's schedules and day-to-day plans. The incumbent provides administrative support to the 3 DHSM Directors and 11 section Chiefs in Cardiology, Pulmonary, Gastroenterology, General Medicine, Hospital Medicine, Geriatrics, Infectious Disease, Rheumatology, Nephrology, and Endocrinology.
The incumbent identifies schedule/time required, estimates resource required. Develops plans or schedules using standard references and existing information. Assists and updates office documents, standard operating procedures and related materials.
Reviews, analyzes and evaluates the accomplishments of various office administrative functions, such as records management, reports control, form control and administrative standard operating procedures Advise personnel on proper maintenance and control of records.
Periodically surveys records maintained throughout the assigned divisions for compliance with established regulations and procedures, noting deficiencies, inadequate or underutilization of filing cabinets and other file storage equipment. Initiates actions to correct deficiencies. Certifies multiple fund control points in OLCS and will track contract expenditures and transactions. Acts as a liaison with persons and/or groups within and outside of an organization or office.
Maintains communications with persons and groups from both within and outside the organization. Process, edit, and format incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication including the following: edit letters, compose letters, and reports; review correspondence for accuracy and completeness; and develop standard or form letters; and reply to inquiries.
Routinely collects, compiles and tracks data on staff performance measures such as meeting attendance, training, timekeeping, and generates reports. Work Schedule: Monday - Friday, 7:30am - 4:00pm or 8:00am - 4:30pm, PST Virtual: This is not a virtual position. Position Description/PD#: Administrative Support Assistant/PD209670 Relocation/Recruitment Incentives: Not Authorized
There is no educational substitution at this grade level.
adam.town@va.gov · 458-262-9926
This position is with Veterans Health Administration, Department of Veterans Affairs.
The posted pay range is $54370 – $70682/yr.
Applications close on 2026-10-02.
This position is open under the 'Fed Transition' hiring path.
Source: USAJOBS.gov — U.S. Federal Government
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