The Clinical Administrative Specialist for Surgical Service at the VA St. Louis Health Care System (VASTLHCS) provides administrative support essential to the effective operation of Surgical Service across two campuses and associated Community Based Outpatient Clinics (CBOCs).
Duties include resource and equipment management, procurement and contract coordination, analytics, workflow and process improvement, and support of Electronic Health Record Modernization (EHRM) activities.
The Clinical Administrative Specialist serves as the principal administrative specialist for Surgical Service, supporting operations across the John Cochran and Jefferson Barracks campuses and associated Community Based Outpatient Clinics (CBOCs). Major duties include, but are not limited to: Serves as the primary resource and asset manager for Surgical Service, providing oversight of surgical and perioperative equipment, supplies, and operational resources.
Manages Equipment Inventory Lists (EIL), conducting lifecycle planning, replacement scheduling, asset verification, maintenance coordination, and risk mitigation for high-value clinical assets. Prepares Clinical Product Review Committee (CPRC) and Strategic Equipment Planning Guide/Enterprise Equipment Request (SEPG/EER) submissions, capital justifications, technical specifications, and cost analyses.
Coordinates standard operating procedure (SOP) development, training, and clinical in-service for High-Cost High-Tech (HCHT) equipment with vendors and Biomedical Engineering prior to deployment. Serves as the Contracting Officer's Representative (COR) for Surgical Service, establishing and managing equipment procurement, service contracts, consignment contracts, and clinical staffing contracts.
Conducts market research to identify products, vendors, and sources supporting procurement actions. Certifies invoices and coordinates corrective actions with contracting officials. Manages the onboarding lifecycle for contracted staff, tracking background clearances, Personal Identity Verification (PIV) credentialing, privileging actions, and system access provisioning.
Performs process improvement, workflow optimization, documentation compliance monitoring, and systems transition activities. Reviews operational workflows related to clinics, consults, perioperative support, scheduling, and documentation timeliness, and identifies inefficiencies and bottlenecks. Collects, compiles, and analyzes operational data and develops dashboards, reports, and management tools for leadership.
Conducts root-cause reviews and maps current and proposed workflows. Monitors service-level compliance with clinical documentation and administrative requirements, issues deficiency notifications, tracks resolution, and produces compliance summary reports. Designs and maintains SharePoint sites, document libraries, automated workflows, tracking tools, and reporting dashboards, and trains staff on their use.
Serves as the primary administrative point of coordination for Surgical Service Electronic Health Record Modernization (EHRM) readiness, supporting workflow mapping, gap identification, data validation, training, milestone tracking, and post-go-live stabilization. Provides administrative coordination and program support for clinical operations, personnel actions, correspondence, records management, and systems support.
Manages clinic grids, appointment types, and provider templates; monitors utilization, consult timeliness, and encounter completion; and leads implementation of corrective actions. Work Schedule: to be negotiated. Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position.
Position Description/PD#: Clinical Administrative Specialist/PD105440 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized
There is no educational substitution at this grade level. A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.
If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
Kaitlyn.Judson@va.gov · 314-652-4100 X54932
This position is with Veterans Health Administration, Department of Veterans Affairs.
The posted pay range is $74299 – $95586/yr.
Applications close on 2026-09-03.
This position is open under the 'Fed Internal Search' hiring path.
Source: USAJOBS.gov — U.S. Federal Government
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