The incumbent reports to the Chief, Facilities Management Division. The Facilities Management Division is responsible for providing facilities management logistical support activities, including facilities and space management, physical security coordination and management of three domestic regional recruiting offices. Manages administrative requirements for the organization's facilities, property, and supplies. Manages administrative aspects of office supplies, office property, and moves.
The Facilities Management Specialist performs the following major duties: Analyzes and develops new repair and modification techniques, criteria, and information required for changes in programs, technological developments, and events that cannot be predicted, or have conflicting requirements, such as planning maintenance operations for aeronautical launch sites. Arranges and attends meetings and conferences with representatives of those occupying space or with supplies of space, services, equipment, or material. Coordinates construction and rehabilitation projects that may be required on short notice. Prepares comprehensive reports on both the technical and administrative aspects of the program for the information of higher management levels. Manages designated parking space assigned to Peace Corps personnel. Analyzes and evaluates policies, practices and standard operating procedures to determine their effectiveness and impact on the efficiency of the program. Provides transportation services to the Director during normal business work hours. Analyzes and assesses contractor effectiveness for long-term, extensive technical service contracts and/or cost type contracts, such as monitoring the status of contract performance and approval of progress payments, reviewing and providing recommendations on contractor proposals resulting from change orders, scheduling, problems that have arisen and proposed solutions, verification of deliveries, and similar activities. Evaluates and provides assessment of the contractor's performance in meeting operational requirements, contract requirements, and core processes. Performs or directs surveys andinvestigations to establish baseline data necessary to initiate requirements review. Aids in the integration, and evaluation of various systems for an assigned project. Serves as Contracting Officer's Representative (COR) by monitoring contractor work performance, and ensuring contract compliance by examining goods or services provided and certifying prior to payment. Initiates corrective actions, as required. Assist the Chief, FMD with performing the full range of space planning work, following a multitude of steps in order to make a positive recommendation on space. Makes an inspection of present or proposed space to observe working conditions. Interviews each supervisor to become familiar with the essential space requirements of all segments of the office. After this inspection, arranges a conference with the head of the office to discuss observations and/or findings, and clarifies and evaluates the general information developed as to the flow of work. Assists the Chief, FMD for general inquiries regarding design projects for an organization within an agency. Schedules, designs, plans, and makes arrangements for unique events, such as special VIP events or exhibit openings of significant size or complexity. Ensures that all aspects of assigned events are coordinated, monitored and controlled, and that Facilities support is provided in accordance with current Shriver Hall policies. Identifies and prioritizes multiple events between Shriver Hall and all other Peace Corps conference rooms and reservation for usage of rooftop area. Performs long-range planning and develops a comprehensive event schedule and calendar with program of action and milestones, as well as an event support plan. Responsible for handling and processing requests to reserve Shriver Hall from external groups. Determines the scope and nature of actions required to resolve customer service problems and process transactions, based on experience and past practice. Scheduled, designed, planned, and made arrangements for unique events, such as special VIP events or exhibit openings of significant size or complexity.
If you are basing all or part of your qualifications on education a transcript must be submitted with your application. Transcripts can be official or unofficial. A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements: Divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages. Education must be obtained from an institution accredited by an organization recognized by the U.S. Department of Education in order to be used toward qualification requirements. Applicants should report only attendance and/or degrees from accredited schools. To verify whether a school is accredited, visit the U.S. Department of Education's accreditation website. Foreign Education: If you are using education completed in foreign colleges or universities to meet qualification requirements, you must provide evidence that your credentials have been evaluated by a private organization specializing in the interpretation of foreign education programs. The evaluation must confirm that your education is equivalent to that gained in an accredited U.S. program, or that full credit has been granted by a U.S. accredited college or university. For more information, visit: U.S. Department of Education - Recognition of Foreign Qualifications.
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Source: USAJOBS.gov — U.S. Federal Government
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