The Cincinnati VA Medical Center is seeking a Health System Specialist to serve the Health Professions Education (HPE) Office (HPEO). This position is responsible for the technical work required for HPE programs including affiliation agreements, trainee qualifications and credentials letter (TQCVL), program letters of agreement (PLAs), direct HPT/affiliate staff customer service, and the on/off boarding processes of HPTs.
HPT Onboarding Specialist Monitors and manages the onboarding and off-boarding activities of HPTs to ensure each individual HPT is qualified to train at VA, meeting the requirements of the affiliate training program and requirements for federal employment. Facilitates and validates information for the TQCVL and expedites approval process from the DEO through the VA Facility Director and verifies information prior to any HPT's appointment.
The position may provide completed onboarding packages to HR for processing, but subsequent qualification review is not performed. Trains and guides affiliate staff in completion of the TQCVL including navigation of multiple data sources such as National Practitioner Data Bank (NPDB), List of Excluded Individuals and Entities (LEIE), and Selective Service System.
Maintains various VA and local databases that consist of information related to HPT records, training, security background, academic programs, VA transfers, pharmacy prescribing authorization and licensure. Administers functions to expedite and coordinate the full spectrum of on- and off boarding services including, but not limited to PIV sponsor, fingerprinting, TMS account creation and management, electronic medical record access and IT network account creation.
Troubleshoots individual problems, analyzes systems issues, to develop and present solutions for program and system efficiency. Exercises initiative and collaborates across an interprofessional team of personnel and prioritizes complex and competing priorities.
Informs VA Office of Security and Preparedness, Human Resource Administration, OIT, Office of Electronic Health Record Modernization (OEHRM) and others involved in processes that affect or influence the outcome of HPT programs. Produces data and reports and translates data into meaningful management information such as number of HPTs processed by program, issues encountered, and annual OAA reporting. Facility reports directly effect OAA strategic plans and funding mechanisms.
Provides training and materials or other tools for education leaders, clinical supervisory staff, and academic affiliates for the management of HPT programs.
Program Administration, Outreach and Development Synthesizes data including collection from various electronic resources to include but not limited to: OAA databases, HPT program codes and pay data reporting and retrieval, TMS Administration, Microsoft Identity Manager Account Management and Reporting, OIT IT provisioning request and reporting (YourIT Service Now), VA Financial Service Center Payroll Operations Data request including IPPS and TDY Travel, HR Smart Manager Self Service system entry, Access Identity Management Onboarding/Offboarding System, Electronic Permission Access System (ePAS) and NARS request, and VA Electronic Health Record data.
Establishes and maintains collegial working relationships with key academic, accreditation organizations, such as university and college academia and administrative staff, civilian medical facilities key personnel, other federal and state government agencies, and professional societies.
Conducts special projects related to performance/process improvement to include rapid improvement events and new/revised policy or program changes; uses qualitative and quantitative techniques to measure utilization, efficiency, and productivity of HPE programs.
Prepares data and information for executive-level briefings, decision or white papers, reports and other documents used for official reporting, communications or publication by the facility or OAA; manages and maintains electronic files in accordance with Records Control Schedule and Federal Information Security Management Act requirements.
Researches, develops, and communicates with stakeholders to implement policies, procedures, and institutional controls critical to the accreditation of the HPE programs following directives from OAA, VISN, accrediting bodies such as but not limited to the Accreditation Council for Graduate Medical Education, the Liaison Committee on Medical Education (LCME), the Commission on Dental Accreditation (CODA), and others.
Facilitates performance measure goals by developing studies and evaluations for suspense items, accreditation standards, needs assessments/surveys, white papers, academic presentations, grant proposals, and OAA reporting requirements. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.
Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday 8:00 am - 4:30 pm. Virtual: This is not a virtual position. Position Description/PD#: Health System Specialist/PD99460S
A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.
If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
Brett.Marquardt@va.gov · (602) 756-6501
This position is with Veterans Health Administration, Department of Veterans Affairs.
The posted pay range is $64290 – $101126/yr.
Applications close on 2026-10-30.
This position is open under the 'Fed Transition' hiring path.
Source: USAJOBS.gov — U.S. Federal Government · Retrieved 2026-10-23 · Not affiliated with or endorsed by OPM or USAJOBS.gov
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