The Judicial Assistant to the Chief Judge/Paralegal to the Chief Judge will provide comprehensive legal and administrative support to an Article III Federal Chief Judge, ensuring the efficient operation of chambers and facilitating the judge's duties.
This role requires an organized, proactive individual capable of handling confidential matters, coordinating high-level events, managing special projects, and supporting legal and administrative functions within a demanding environment.
Responsibilities of the position include, but are not limited to: Administrative and Document Management: Compose, prepare, and edit legal documents, correspondence, memoranda, and agendas for meetings and conferences. Prepare, proofread, and edit various reports and materials, ensuring completeness and accuracy. Take minutes during meetings and follow up on action items.
Oversee court committees and advisory council by tracking term end dates, preparing letters, and managing related correspondence. Schedule and Event Coordination: Efficiently manage the judge's schedule in coordination with the Executive Assistant. Organize and prepare materials for the judges' administrative conferences and coordinate meetings, including setup and arrangements for refreshments.
Organize weekly judges' lunch meetings, including invitations, set up and clean up, and monthly special occasion recognition. Assist with special court events, including court ceremonies, judicial conferences, and various events. Correspondence and Communication: Receive, screen, and direct inquiries in person, email, or via telephone; respond to basic questions regarding case status and scheduling.
Handle special correspondence with professionalism, including sensitive legal matters and high-profile communications. Reporting and Case Management: Develop, organize, and maintain detailed records for all reports required of the Chief Judge, ensuring accuracy and timely completion. Oversee the monthly paneling of judges, including the visiting judges, ensuring accurate tracking and documentation of judge sittings.
Track and manage all en banc cases, ensuring compliance with procedural requirements and adherence to established timelines. Operational Support: Monitor chambers' day-to-day operations, coordinating resources and ensuring the efficient functioning of the Chief Judge's chambers. Process judge intercircuit assignments, vet law clerk applicants, and provide guidance on internal rules and procedures.
Support the chambers by helping manage internal maintenance of the chambers and organization of chambers' materials. Provide backup assistance to the chambers' Executive Assistant as needed or required. Additional Duties: Perform a wide variety of special projects at the request of the judge. Support and participate in the court's periodic away sittings. Assist the court's Learning Center with class trips and occasional projects.
Bachelor's degree from an accredited college or university or a paralegal certificate from an accredited paralegal program.
The candidate selected for this position will be eligible for a generous federal employee benefits package which includes: Paid vacation and sick leave, paid parental leave, and 11 paid federal holidays per year. Optional participation in Federal Employees Health Benefits plans (health, dental and vision); Federal Employees Group Life Insurance; Flexible Benefits Program; Long-Term Care Insurance.
Public transportation subsidy, on-site fitness center, Employee Assistance Program (EAP). Participation in the Federal Employees Retirement System (FERS). Optional participation in Thrift Savings Plan (up to 5% employer matched contributions). Public Service Loan Forgiveness program pursuant to the term of the (PSLF) program.
This position is with U.S. Courts, Judicial Branch.
The posted pay range is $63940 – $111087/yr.
This position is eligible for telework.
This position requires a Other security clearance.
Applications close on 2026-12-14.
This position is open under the 'Public' hiring path.
Source: USAJOBS.gov — U.S. Federal Government · Retrieved 2026-10-09 · Not affiliated with or endorsed by OPM or USAJOBS.gov
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