This position is located within the Medicine Division at the Clement J. Zablocki VA Medical Center (695), a level 1A complexity facility and major teaching affiliate of the Medical College of Wisconsin. The incumbent serves as a management assistant providing comprehensive administrative and management support to subspecialty section chiefs, the Administrative Officer, division leadership, and specialty programs.
The incumbent serves as a management assistant providing comprehensive administrative and management support to subspecialty section chiefs, the Administrative Officer, division leadership, and specialty programs.
The position performs a wide range of administrative, human resources, fiscal, program management, consult management, scheduling, credentialing support, and operational coordination functions that support clinical operations, regulatory compliance, accreditation readiness, and continuity of patient care within a complex healthcare environment.
Major Duties: Provides administrative and management assistance/support to Division or assigned section(s), including coordinating meetings, conference calls, minutes, data gathering, report generation, memoranda, spreadsheets, presentations, and correspondence. Updates and maintains schedules within VA electronic systems and scheduling platforms.
Coordinates acquisition of office supplies, equipment, furniture, and administrative services and assists leadership in monitoring resource utilization and budget expenditures. Coordinates recruitment activities, including scheduling interviews, maintaining recruitment documentation, and assisting leadership throughout the selection process.
Maintains records related to employee licensure, certification, credentialing, privileging, mandatory training, continuing education, and competency requirements. Assists in Ongoing Professional Practice Evaluation (OPPE) and Focused Professional Practice Evaluation (FPPE) for providers. Assists in timekeeping functions for division sections Assists in management of Memorandum of Service Level Expectation (MSLE) agreements for variable tour providers.
Maintains employee trifolds and personnel support files, ensuring required documentation is current, organized, and maintained in accordance with applicable Veterans Health Administration, Medical Center, privacy, and records management requirements. Performs budget administration support and resource management activities for Division or assigned sections. Resolves difficult concerns with a variety of types of vouchers or requests for supplies, equipment, and services.
Evaluates available data, identifies trends and recurring deficiencies, prepares reports and recommendations for leadership review, and assists in monitoring clinic access, operational performance, and compliance with established requirements. Functions as a contracting control point clerk and assists in the day-to-day management and monitoring of section service contracts. Work Schedule: Monday-Friday 8:00am-4:30pm Telework: This position is not approved for telework.
Virtual: This is not a virtual position. Position Description/PD#: Management Assistant/PD235340 Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not authorized
There is no educational substitution at this grade level.
Danielle.Taylor2@va.gov · 217-554-4508
This position is with Veterans Health Administration, Department of Veterans Affairs.
The posted pay range is $52770 – $68603/yr.
This position requires a Other security clearance.
Applications close on 2026-09-04.
This position is open under the 'Fed Transition' hiring path.
Source: USAJOBS.gov — U.S. Federal Government
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