The Cincinnati VA Medical Center is seeking a Management & Program Analyst. The incumbent serves as a Management and Program Analyst for the Medical Service. The Medical Service is a multi-disciplinary clinical service which includes 14 sections.
(Allergy/Immunology, Cardiology, Dermatology, Endocrinology, Gastroenterology, General Medicine, Geriatrics/Palliative Care, Internal Medicine, Oncology/Hematology, Radiation/Oncology, Nephrology, Respiratory Therapy, Pulmonary, and Rheumatology.)
The incumbent will work with members of the Office of the Chief of Medicine administrative staff, section chiefs and others within and outside of the department of Medicine to ensure compliance with regulatory concerns and streamlined operations. The analyst is responsible for organizing, monitoring, and planning for complex day to day administrative operations of service.
Management Analysis Duties: Labor Mapping / Physician Time and Attendance Provides data and projections to plan for clinical and administrative efforts in the sections and for section chiefs in support of determining labor mapping for their sections. Reviews labor mapping and provides detailed assessments of needed changes at least quarterly.
Incumbent serves as the first level approver of leave and certifies timecards for employees in each section in the absence of the official supervisor. Utilizes data and knowledge of section-level operations to ensure timecards are complete and accurate. Provides guidance to Medical Service Program Assistants regarding the establishment and maintenance of Physician MSLE.
For new MSLE, provides review of submission prior to technical review, for renewal MSLE, provides spot checks. Clinical Goals Provides detailed data and timely analysis to section chief to be used to set section and employee performance goals in support of annual pay for performance measures. Provides section chiefs with data and initial analysis to ensure clinical operations are streamlined for efficient operations and safe/effective patient care.
Responds to requests for data in a timely manner and engages with Medical Service Section Chiefs regarding data needed to ensure high quality clinical operations. Assists with the gathering, interpreting, and trending of data for Focused/Ongoing Professional Practice Evaluations and Point of Care reviews in the sections.
Maintains consistent contact with Section Chiefs / Supervisors to ensure processing timelines are met as it relates to employee performance evaluations and proficiencies. Works with Section Chiefs to ensure clinical access / clinical operations are monitored for effectiveness. Operations and Human Resources Management Evaluates program needs and provides Medical Service supervisors with data driven analysis of staffing needs.
Supports business planning and makes proposals for new FTE. Provides data driven support to salary recommendations for incoming physicians through the Market Pay Review and Analysis process. For new physicians, works to complete initial Market Pay Reviews. For renewal Market Pay Review - ensures changes are completed in a timely manner / brought to the attention of the Medical Service Program Assistant for processing. Provides spot checks for renewals.
Provides annual review of section level telework agreements and ensures agreements are in place for all staff who are teleworking. Reviews HR reporting data annually to ensure employees are aligned under the correct supervisor and any vacant positions have a plan in place for recruitment. Fiscal / Budget Management The incumbent administers separate financial accounts (fund control points) for the Medical Service program budget, including medical service and grant funding.
Tracks and monitors spending in Medical Service fund control points Stays abreast of training and travel needs for the sections and provides summary of needs for annual budget. Monitors for changes to equipment needs not reflected in the facility equipment plan and ensures requests are documented. Serves as the control point official, certifying invoices and purchase card expenditures. Tracks and maintains records of expenses for the service.
Incumbent oversees and tracks obligations and expenditures throughout the procurement and/or contracting process. Verifies obligations and expenditures on a timely basis in accordance with the financial plan and regulatory controls and are within amounts obligated. Continuous Process Improvement The incumbent is responsible for driving continuous process improvements within the sections.
Maintains a familiarity with process improvement methodology as serves as a project lead for process improvements. Ensures balance between continuity and improvement, adjusting processes as needed to meet the needs of patients and staff. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.
Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: 8:00am - 4:30pm Monday - Friday Compressed/Flexible: May be available at supervisor discretion Telework: Ad-Hoc - This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Position Description/PD#: Management & Program Analyst/PD91546A
A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.
If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
This position is with Veterans Health Administration, Department of Veterans Affairs.
The posted pay range is $64290 – $101126/yr.
Applications close on 2026-10-28.
This position is open under the 'Fed Internal Search' hiring path.
Source: USAJOBS.gov — U.S. Federal Government · Retrieved 2026-10-20 · Not affiliated with or endorsed by OPM or USAJOBS.gov
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