The Smithsonian Institution is the world's largest museum, education, and research complex, with 21 museums and the National Zoo. This position is located in one of the SI facilities serviced by the Office of Facilities Management (FM). The Office of Facilities Management is responsible for all Smithsonian facilities, many of which are designated as historic and all of which are visited by millions of people each year.
The Management Support Assistant performs a variety of administrative support functions, including financial tracking and processing, procurement support, travel administration, records management, time and attendance support, and document preparation. In this position, you will: Provide administrative support to staff by assisting with travel authorizations and vouchers, scheduling meetings, maintaining calendars, and responding to administrative inquiries.
Establish and maintain office files and records, retrieve information as requested, and prepare records for retirement in accordance with established procedures. Assist with the procurement of supplies, equipment, and services and monitor administrative support requirements to ensure office needs are met.
Prepare, edit, and format correspondence, reports, memoranda, forms, and other administrative documents, ensuring accuracy, completeness, and proper grammar, spelling, and format. Respond to telephone calls, emails, and visitors by providing information and directing inquiries to the appropriate staff member or office. Receive, review, distribute, and track incoming correspondence and other documents, ensuring timely routing and follow-up on assigned actions.
Assist with time and attendance activities and provide administrative support related to office operations and recordkeeping. Maintain financial, travel, procurement, and administrative records and assist in compiling information for reports and tracking purposes.
There is no education substitute at this grade level see above.
The Smithsonian offers a comprehensive benefits package that includes, in part, vacation and sick leave, holidays, health/life insurance, accident insurance, and excellent retirement program options. Please see Benefits at https://www.si.edu/OHR/benefits for a complete description.
Flexible Spending Accounts - https://www.fsafeds.com/ Health Insurance - http://www.opm.gov/insure/health/index.asp Leave - http://www.opm.gov/oca/leave/index.asp Life Insurance - http://www.opm.gov/insure/life/index.asp Long Term Care Insurance - http://www.ltcfeds.com Retirement Program - https://www.opm.gov/retirement-services/
Assefaws@si.edu · 202-633-6299
This position is with Smithsonian Institution , Other Agencies and Independent Organizations.
The posted pay range is $51957 – $67543/yr.
This position is eligible for telework.
This position requires a Other security clearance.
Applications close on 2026-11-11.
This is a Full-Time, Permanent position.
This position is open under the 'Fed Internal Search' hiring path.
Source: USAJOBS.gov — U.S. Federal Government · Retrieved 2026-10-30 · Not affiliated with or endorsed by OPM or USAJOBS.gov
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