The Hudson Valley VA Healthcare System has 1 vacancy for a Medical Records Administrator (Chief of CHIM) at the Montrose VAMC in the Health Administrative Service. MRAs in VHA perform or supervise work concerned with the management of a health record program or the provision of services related to medical record administration/health information services.
The incumbent manages, analyzes, and supervises the use of diagnostic and therapeutic health records/health information management.
Major duties include, but are not limited to: Must ensure HIM program meets and/or exceed national HIM policies, procedures, and performance metrics.
Responsible for the administrative management of health records, which includes planning, managing, advising, and directing the health information program in accordance with applicable Federal laws, facility by-laws, VHA policy, The Joint Commission (TJC) standards, the Commission on Accreditation of Rehabilitation Facilities (CARF), and other regulatory and accrediting agency standards.
Creates and monitors systems to ensure accurate, timely, and complete health records, in accordance with VHA policy and TJC health information protocols. Measures ongoing intradepartmental performance by establishing priorities, collecting data, monitoring and reporting outcomes, using valid and reliable techniques to analyze trends and variation, and taking appropriate action based on findings.
Responsible for all facets of health records management for the facility ensuring maintenance of complete, accurate, timely, clinically-pertinent, and readily-accessible patient health records, which contain sufficient recorded information to serve as a basis to plan patient care, support diagnoses, warrant treatment, measure outcomes, support education and facilitate performance improvement processes and legal requirements.
Develops policies, processes, and procedures that address all VA, Federal, regulatory, and accrediting requirements for HIM. Evaluates health records program and independently determines the nature and extent of problem areas. Develops recommendations and solutions for program improvement. Must provide detailed technical expertise in health records science and other very technical aspects of HIM.
Maintains all health information input into the local VistA database and assures timely transmission of that data into all VA centralized databases - most frequently those maintained at the Austin Data Processing Center. Must assure that all health information that is coded and abstracted meets the requirements of the VA and/or TJC and is consistent with professional health records standards.
Recommends improvements in health record documentation used to provide patient care, to optimize VERA workload, third party reimbursement and to manage resources. Provides management officials with health record review results and trends on an ongoing basis. Monitors and reports delinquent records by number, type of deficiencies and responsible provider.
Responsible for assuring that all patients have a complete, accurate, and timely record of their health care at the facility. Conducts training programs in various areas health information management, such as medical terminology, health record documentation, release of information, medico-legal matters, speech recognition/transcription, scanning, medical coding, clinical documentation improvement, and health information exchange.
Responsible for establishing formal affiliation with university programs in health information and precepting students from such programs. Has the full complement of HIM supervisory responsibility including coding, record completion, file room, scanning, release of information, and transcription and which consists of a mixture of HT38 (675 and 669) and T5 positions. Develops work improvement plans, recommending personnel actions as necessary.
Responsible for maintenance and evaluation of health records and assuring legal requirements for care are met. Plays a central role in developing and coordinating internal review systems to assure that both clinical and administrative activities comply with agency and accrediting and regulatory requirements.
Work Schedule: Full-time, Monday - Friday, 8:00am - 4:30pm Telework: Eligible for ad-hoc per supervisor Virtual: This is not a virtual position .Functional Statement #: 13491F
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.
For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
Girolamo.Tavolante@va.gov · 315-863-2853
This position is with Veterans Health Administration, Department of Veterans Affairs.
The posted pay range is $105481 – $137128/yr.
This position is eligible for telework.
This position requires a Other security clearance.
Applications close on 2026-09-21.
This position is open under the 'Public' hiring path.
Source: USAJOBS.gov — U.S. Federal Government
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