The Procurement Specialist performs procurement activities related to ensuring that the court is supplied with materials, equipment, and services required to function efficiently. The position coordinates the purchase of goods and services in compliance with judiciary procurement policies, procedures, and approved internal controls.
The incumbent processes purchase orders, maintains vendor relationships, tracks deliveries, and ensures proper documentation of all procurement activities.
Representative duties are intended to illustrate the major duties and responsibilities that are performed by this position. Representative duties may be adjusted, and additional duties may be added, based on the operational needs of the court.
Responsibilities of the Procurement Specialist may include but will not be limited to: Contracting and Procurement Management: Serve as a contracting officer responsible for primarily purchasing consumable and automation supplies, equipment, and services. Process purchase orders for goods and services from government and non-government sources using the judiciary's financial management system.
Coordinate with court financial staff to verify authorization and availability of funds prior to processing purchase requests. Develop and maintain tracking systems for funds commitments, obligations, and expenditures. Track and process subscription renewals, cancellations, and transfers. Review and process travel authorizations, obligate travel funds, and approval central court travel requests.
Vendor and Contract Management: Identify, evaluate, and maintain lists of vendors and sources of supply for goods and services. Research and evaluate suppliers based on price, quality, selection, service reliability, and compliance with federal procurement requirements. Coordinate with selected vendors on supply and delivery of purchased items. Track delivery of goods and services, following up on outstanding orders to ensure timely receipt.
Assist with contract administration, including clarifying requirements, resolving conflicts, and monitoring vendor performance. Plan and coordinate time and delivery of purchases. Negotiate with vendors for optimal pricing on contracted services and purchases. Records Management and Reporting: Maintain comprehensive procurement documentation in compliance with judiciary and local record retention requirements and audit standards.
Prepare procurement reports for management review. Reconcile financial accounts related to procurement activities. Ensure separation of duty practices in procurement activities. Support internal and external audits by providing required access to information to auditors including access to financial records, files, policies, and procedures. Cooperate with auditors to demonstrate full accountability, efficient use of judiciary resources, and compliance with all requirements.
Maintain confidentiality and information security and standards for all procurement records containing sensitive pricing, court, or vendor information, including adhering to confidentiality and security requirements during the solicitation process. General Responsibilities: Communicate and respond to requests from judges, chambers staff, and management about financial management, travel, and procurement activities.
Communicate clearly and effectively, both orally and in writing, to explain financial and travel management concepts to individuals and groups with varying experience and backgrounds. Interact effectively with vendors and staff, providing good customer service and resolving difficulties efficiently while complying with regulations, rules, and procedures. Prepare required reports and gather the appropriate documentation.
Assist in developing, implementing, and maintaining written procedures for assigned functions. Comply with and maintain awareness of the Guide to Judiciary Policy, applicable Administrative Office of the U.S. Courts' policies and procedures, internal controls guidelines, and all local policies and procedures. Abide by the Code of Conduct for Judicial Employees and court confidentiality requirements. Demonstrate sound ethics and good judgment.
At a minimum, candidates must possess a high school diploma or equivalent.
The candidate selected for this position will be eligible for a generous federal employee benefits package, including: Paid vacation and sick leave, paid parental leave, and 11 paid federal holidays per year. Optional participation in Federal Employees Health Benefits (health, dental and vision), Federal Employees Group Life Insurance, and the Flexible Benefits Program. Public transportation subsidy, on-site fitness center, Employee Assistance Program (EAP).
Participation in the Federal Employees Retirement System (FERS). Optional participation in Thrift Savings Plan (up to 5% employer matched contributions). Public Service Loan Forgiveness program pursuant to the terms of the (PSLF) program.
This position is with U.S. Courts, Judicial Branch.
The posted pay range is $56478 – $77771/yr.
This position is eligible for telework.
This position requires a Other security clearance.
Applications close on 2027-07-29.
This position is open under the 'Public' hiring path.
Source: USAJOBS.gov — U.S. Federal Government
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