This position part of Home Based Primary Care is located in the Administration Section of Geriatrics Palliative, and Extended Care (GPEC) service at North Santa Rosa VA Clinic in Santa Rosa, CA.
The Program Assistant (OA) is responsible for providing program support to the Business Manager who is responsible for eight programs made up of interdisciplinary teams of various healthcare providers stationed at five of the community-based outpatient clinics in addition to San Francisco.
***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Major duties and responsibilities include but not limited to: Coordinating program operations, administrative duties, meetings, and requests while serving as primary contact, liaison, and administrative support in conformance with VA policies and regulations Collecting, compiling, and tracking program data and statistical information; assisting with analysis, reporting, projects, goals, outcomes, and service-line requirements Tracking and reviewing incoming documents, service-wide requests, reports, and applications; ensuring accurate data entry, completeness, consistency, and timely prioritized responses Responding to technical and administrative questions regarding program policies, compliance, Capital Planning, onboarding, equipment, supplies, and service-line operations; clarifying issues and coordinating appropriate referrals Providing program support regarding leave, FMLA, access, key requests, work orders, equipment, supplies, training, transportation, medical equipment, and serving as timekeeper, ADPAC, TMS Coordinator, and/or PIV sponsor Managing administrative functions, equipment, supplies, inventories, and ordering activities; coordinating with Acquisition and Material Management Service/SPD-Customer Service and assisting with standard operating procedures Compiling and coordinating reports addressing clinical performance measures, performance improvement, staff management, accreditation requirements, timekeeping, equipment inventories, supplies, and special projects Prioritizing and accomplishing program assignments independently, exercising judgment, maintaining confidentiality, supporting leadership, and ensuring established deadlines and program requirements are met Preparing records, work orders, timekeeping, space allocation, supply orders, patient admission binders, equipment documentation, audits, and information for accessible electronic files Coordinating meetings, conferences, trainings, agendas, handouts, minutes, correspondence, reports, SOPs, action items, follow-up activities, and progress reporting to managers and directors Performing administrative tasks including information control, tracking, supply ordering, and computer support using Microsoft Word, Excel, Outlook, Vista, MS Teams, and other programs Performing other related duties as assigned Work Schedule: Monday to Friday; 08:00 a.m.
to 04:30 p.m. Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not Approved.
IMPORTANT: There is no educational substitution at this grade level.
VHANationalRecruitmentCenter@va.gov · (844)456-5208
This position is with Veterans Health Administration, Department of Veterans Affairs.
The posted pay range is $63081 – $82007/yr.
This position requires a Other security clearance.
Applications close on 2026-10-16.
This position is open under the 'Public' hiring path.
Source: USAJOBS.gov — U.S. Federal Government
Apply on official site →