The position is located at VA Loma Linda Healthcare System and is under the direction of the Organizational Development. Primary purpose is to provide administrative and technical administration of the Training and Travel Program(s) which includes, but is not limited to, budget administration, registration, training request processing, handling staff complaints/issues, and participating vendor registration issues.
The duties include but are not limited to: Verifies both the company and employee vendor status before participation event to ensure all parties are properly vetted and set up within VA Directive 5015 requirements. Reviews all entries for an initial review, determining eligibility for Continuing Medical Education (CME) funds, and reviewing company, employee, and vendor information prior to event. Ensures purchase order and reimbursement information are uploaded in internal controls and will close the requests. Ensures the integrity and effectiveness of the training and travel approval process, contributing to the organizational mission of the VA. Provides comprehensive administrative support to both the designated learning officer and education specialist, contributing to the smooth and efficient operations of the service. Prepares and reviews detailed reports to identify and resolve discrepancies and working collaboratively with team members and supervisors to promote continuous process improvement. Produces reports, communicates pertinent information, and offers timely assistance to meet organizational needs. Assists with budget reports, estimates, and justifications, and collaborates with the approving official to monitor and request funds as needed. Processes purchase orders and requisitions via the VA's VISTA system, ensuring accuracy and compliance with procurement protocols. Coordinates and schedules the use of training facilities, equipment and materials for a large, and diverse training program with special needs and/or logistical problems. Coordinates communications, via E-mail, fliers, and other methods to staff, concerning training events, and confirmation of attendance at scheduled training events. Performs other related duties as assigned. Work Schedule: Monday through Friday, 7:00am to 3:30pm. Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant/PD140550 Relocation/Recruitment Incentives: Not Authorized. Critical Skills Incentive (CSI): Not Approved. Permanent Change of Station (PCS): Not Authorized.
There is no educational substitution at this grade level.
Jorge.Delarosa@va.gov 480-232-7991
Source: USAJOBS.gov — U.S. Federal Government
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