This position is located within the Health Administration Service at the Montana VA Health Care System, and provides primary administrative and operational support for Fleet and GSA Vehicle management while also contributing to general Logistics functions, including supply distribution, equipment management, and stockroom operations across all assigned facilities.
Duties include, but are not limited to: Coordinates the safe operation, scheduling, and maintenance of all assigned vehicles and equipment. Ensures maintenance records are current and accurate for all vehicles and equipment in the fleet inventory. Processes fleet travel requests and vehicle scheduling in response to customer service requirements. Serves as liaison to internal customers to ensure transportation needs are identified and met in a timely manner. Prepares and submits monthly, quarterly, and annual vehicle cost and utilization reports to Fleet Manager and Logistics leadership. Performs supply distribution (EX) activities, including delivery of supplies, materials, and equipment to wards, clinics, operating rooms, secondary storage locations, and other facility areas. Supports Non-EX (NX) supply technician functions, including equipment turn-in processing, excess equipment activities, and Equipment Inventory List (EIL) assistance. Performs bar-coding, scanning, receiving, storing, and distribution of medical, surgical, and administrative supplies using automated inventory systems such as the Generic Inventory Package (GIP). Manages the Fleet Manager's calendar, including scheduling meetings and appointments, coordinating conference room reservations, sending calendar invites, and developing meeting agendas as assigned. Attends meetings of appropriate boards and committees as delegated by the Fleet Manager; takes meeting minutes, collects applicable information, follows up on action items, and updates agenda items for future meetings as necessary. Communicates program-related matters and assists in updating and developing policies, procedures, and standard operating procedures. Attains and maintains required computer skills including Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, and VA-specific systems such as VISTA. Supports data collection, compilation, and tracking activities in support of fleet and logistics program operations. Work Schedule: Monday-Friday 7:30am-4:00pm Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant/PD13332A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized
There is no educational substitution at this grade level.
V19USAJOBS@VA.GOV 719-227-4600
Source: USAJOBS.gov — U.S. Federal Government
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