This position, located at the the Eastern Oklahoma HCS,-Tulsa Outpatient Clinic, Prosthetic and Sensory Aids Service Line, serves as a Purchasing Agent and performs the administrative and clinical services of the VA to initiate the obligation for all related requirements necessary to provide prosthetic and sensory aids services, to include durable medical equipment and supplies directly to Veterans.
Duties include, but may not be limited to the following: Quickly deduce from written prescriptions or oral requests what items or services are needed, selecting the most appropriate cost-effective source to deliver the items/service in the most reliable manner.
Manages the collection of data to be used in numerous reports to ensure adequate resource funding and compliance Researches the use of different solicitation methods, ordering or reporting procedures, and purchasing methods to distinguish between different purchasing strategies. Documents the services required per the contractual agreement and monitors, tracks, and trends contractor performance.
Completes transaction on the patient's medical record to ensure documentation of exactly what was purchased and issued. Conduct face-to-face and telephone conversations with patients, family members, and private medical staff, contractors, vendors, and co-workers. Speaks calmly and compassionately to severely disabled patients from all walks of life.
Skills in dealing with a large community base, vendors, hospital staff and the public is required to display a positive image of the the organization. Providing patient care and support services to an adult population and serves as the point of contact for external customer service inventory needs and support. Resolves conflicts in administering purchase orders, such as protests, claims, duplicate billing & terminations for convenience or default.
Examines contracts, purchasing policies, equipment sources, shipping procedures and corresponding terminology to rapidly find the most reasonably priced item to meet requirement. Works independently to complete purchase orders and reconcile charges. Maintains accurate records of transactions and completes all adjustments to computerized system before final payment to vendor is certified.
Maintains an inventory of all purchased and consignment equipment with expiration date, imitate exchange and/or replacement of expired stock. Completes written procurement and support notes in medical records to ensure order status is provided to the clinical requester to reduce delivery delays.
Performs technical level purchasing support adhering to the Service Directives and Handbooks, policy and memorandums to acquire patient specific medical equipment, supplies and services. Initiates procurement of all outpatient medical requirements. Initiates recall action of identified recall products provided and communicates all findings to the appropriate offices.
Verifies accountability of all prosthetics expenditures in both the purchase menu and the prosthetics program and associates all obligations to the individual patient. Ensures the services provided are documented as the type of service and duration. Work Schedule: Full-time Monday - Friday 8:00am - 4:30pm Telework: ADHOC This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Position Description/PD#: Purchasing Agent/PD14575A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized
There is no educational substitution at this grade level.
V19USAJOBS@VA.GOV · 719-227-4600
This position is with Veterans Health Administration, Department of Veterans Affairs.
The posted pay range is $45409 – $59031/yr.
This position is eligible for telework.
Applications close on 2026-09-22.
This position is open under the 'Fed Transition' hiring path.
Source: USAJOBS.gov — U.S. Federal Government
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