Robert J Dole VA Medical Center is recruiting for a highly qualified individual to fill the position of Secretary for the a Executive Leadership Team Member
Duties for this position include: Provides clerical and administrative support by screening visitors and calls, identifying their needs, and directing inquiries appropriately. Determines whether matters require a supervisor's attention or referral to the responsible division and provides authorized administrative or technical information. When needed, gather relevant background details before connecting calls to the supervisor.
Manages managers' schedules, appointments, and meeting invitations, arranging alternate representations when appropriate. Reviews documents for signatures, regulatory compliance, grammar, formatting, and policy adherence; returns deficient materials for correction and advises staff on correspondence standards. Gathers and edits management information from VA sources, applying knowledge of its organizational structure.
Reviews correspondence identifies matters requiring supervisory attention or policy decisions and compiles relevant regulations and prior correspondence. Prepares briefing materials for speeches and presentations, alerts supervisors to significant office matters, and screens staff documents for compliance and meeting discussion. Drafts correspondence on supervisors' behalf, including acknowledgments, policy communications, invitation responses, and conference cancellations.
Maintains administrative records and prepares workflow documentation to keep supervisors informed. Records meeting minutes, prepares official communications and summaries, distributes action items, and tracks projects to ensure timely completion and progress updates. Provides clerical and administrative support by screening visitors and calls, identifying their needs, and directing inquiries appropriately.
Determines whether matters require a supervisor's attention or referral to the responsible division and provides authorized administrative or technical information. When needed, gather relevant background details before connecting calls to the supervisor. Manages managers' schedules, appointments, and meeting invitations, arranging alternate representations when appropriate.
Reviews documents for signatures, regulatory compliance, grammar, formatting, and policy adherence; returns deficient materials for correction and advises staff on correspondence standards. Gathers and edits management information from VA sources, applying knowledge of its organizational structure. Reviews correspondence identifies matters requiring supervisory attention or policy decisions and compiles relevant regulations and prior correspondence.
Prepares briefing materials for speeches and presentations, alerts supervisors to significant office matters, and screens staff documents for compliance and meeting discussion. Drafts correspondence on supervisors' behalf, including acknowledgments, policy communications, invitation responses, and conference cancellations. Maintains administrative records and prepares workflow documentation to keep supervisors informed.
Records meeting minutes, prepares official communications and summaries, distributes action items, and tracks projects to ensure timely completion and progress updates. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.
Work Schedule: 0800 - 1630 Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD100310 and PD093340 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Noy Authorized
There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.
If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
Samuel.Morrow@va.gov · 316-685-2221 X50654
This position is with Veterans Health Administration, Department of Veterans Affairs.
The posted pay range is $50460 – $72644/yr.
Applications close on 2026-11-16.
This position is open under the 'Fed Internal Search' hiring path.
Source: USAJOBS.gov — U.S. Federal Government · Retrieved 2026-11-07 · Not affiliated with or endorsed by OPM or USAJOBS.gov
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