This position is located at the VA Augusta Healthcare System in Augusta, GA. Serves as the Secretary for the Deputy Director and performs a variety of administrative and secretarial duties, including but not limited to, independent action to assure timeliness and accuracy of reports, correspondence, etc., and providing a complete range of secretarial, administrative, and personal assistance to the Deputy Director .
Major duties include but are not limited to: Receives visitors and telephone calls to the office of the Deputy Director ; Maintains the appointment calendar for the Deputy Director and is responsible for ensuring all commitments of Deputy Director are accurate. Ensures Deputy Director is ready for meetings; Performs secretarial duties for the Deputy Director to include typing taking and transcribing dictated material; compiling and preparing replies, committee minutes, and posting calendars. Follows up on action items to ensure timely response; Reviews all incoming correspondence for the Deputy Director to determine accuracy of format, grammar and policy and returns material for revisions prior to presentation. Establishes/maintains filing system for the as Deputy Director Ensuring timely retrieval as requested. Prepares travel arrangements, to include hotel and car rental reservations. Prepares all personnel actions to include access submissions. Notifies supervisory personnel when performance appraisals are due for and ensures Human Resources receives proper submissions. Receives and listens to patient concerns or from individuals on behalf of patients. Prepares reports of contact as necessary. Serves as timekeeper for the Deputy Director and assumes responsibility for that element of the position to include ensuring following timekeeping procedures. Serve as back up for other secretary's during their absence to maintain usual business. Orders and maintains office supplies and equipment; and Performs other related duties as assigned. Work Schedule: 8:00am-4:30pm Monday- Friday (Work schedule subject the change due to agency needs). Virtual: This is not a virtual position. Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized Financial Disclosure Report: Not required Position Description/PD#: Secretary (OA)/PD10553A and PD10554A
There is no educational substitution at this grade level. A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
jewel.green@va.gov 404-321-6111 X573385
Source: USAJOBS.gov — U.S. Federal Government
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