The incumbent serves as the Secretary to the Associate/Assistant Director, which is organizationally structured under the Medical Center Director's Office. The incumbent performs secretarial duties in support of the Associate/Assistant Director as well as general office work to auxiliary sections under the Director's Office and provides back-up support to the Director's Office Executive Secretaries.
Duties include but not limited to: Acts as liaison between the Associate/Assistant Director and the Assistant Director's staff throughout the medical center by providing accurate, timely advice on procedures, report requirements, and other matters necessary to implement the Associate/Assistant Director's policies, directives, and instructions.
Assists the Associate/Assistant Director in his/her responsibilities as chair or facilitator of various committees/task forces, etc., coordinating meeting schedules with staff at the medical center, meeting location arrangements, preparing agenda, minutes and distributing necessary information needed for meetings.
Controls the Associate/Assistant Director's activity schedule, establishes priorities, sets-up, reschedules or refuses appointments, accepts or declines invitations to meetings, arranges representation by a subordinate official when that is desirable. Receives visitors and telephone calls to the Associate/Assistant Director, determines nature of call or visit.
Determines if visit or call requires the attention of the Associate/Assistant Director or other personnel or should be referred to a more appropriate staff member or department. Acts as surrogate for the Associate/Assistant Director for electronic mail communication. Independently schedules official committee and board meetings, including making reservations for meeting rooms and notifying all participants.
Assists in implementing supervisor's intentions by contacting subordinate offices with requests for information and/or relaying instructions or suggestions. Critically reviews all outgoing correspondence prepared by all services to ensure conformance with regulations, grammar, format, typographical accuracy, assembly, line and staff co-ordinations, and other procedural requirements. Work Schedule: Monday-Friday, 8:00 a.m. - 4:30 p.m. Virtual: This is not a virtual position.
Position Description/PD#: Secretary (OA)/PD50149O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized
There is no educational substitution at this grade level.
seth.hickman@va.gov · (858) 552-8585 X7394
This position is with Veterans Health Administration, Department of Veterans Affairs.
The posted pay range is $56488 – $73432/yr.
This position requires a Other security clearance.
Applications close on 2026-09-04.
This position is open under the 'Fed Transition' hiring path.
Source: USAJOBS.gov — U.S. Federal Government
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