This position is located within the Office of the Director of the Central Alabama Veterans Health Care System (CAVHCS) located in both Montgomery and Tuskegee, AL and serves as the principal clerical assistant and advisor to the Executive Director.
The incumbent ensures that the different and varied administrative support functions for which he/she is responsible for are handled in a manner to enhance the efficiency of the Executive Suite as a whole for a multi-facility healthcare system .
Duties include, but are not limited to the following: Serve as the principal administrative, clerical and personal assistant to the Director.
Serve as the administrative liaison providing administrative and technical support to the all subordinate Executive Leadership Team and to assist and train other Executive Secretaries and Administrative staff by carrying out and coordinating all the clerical and day-to-day administrative support activities which are typically required to accomplish the work of the organization. Maintains the Directors daily calendar.
Schedule appointments, audio and video conferences, and meetings. Confirms conference rooms, coordinate attendance, reserves equipment, prepares, and distributes agendas and minutes. Coordinate training and travel for the Director. Prepares training request and documents attendance. Ensure official documents that require the Director's signature are appropriately mailed from the Director's Officer to VACO, VISN & or other outside agencies from the Director's Office.
Received, review, and distributes all of the Director surface mail, inter-office mail, electronic mail and facsimile mail, delegating responsibility for replies as appropriate. Monitors, recommends, and implements changes in correspondence processes affecting work in the Office of the Director. Advises the Director of significant items of interest in correspondence, files, and reports. Responds to correspondence not requiring the Director's personal attention.
Maintains the Director's personal correspondence files. Prepares letters, memoranda, messages, agendas, and minutes either self-composed, from handwritten notes, dictation or recorded media with responsibility for content format, grammar, punctuation, and spelling. Review correspondence prepared by others for the signature of the Director for content, format, grammar, neatness, punctuation and spelling.
Guide staff in the preparation of correspondence and informs them of procedural changes. Responds to inquiries and administrative problems brought to the Director's Office by staff, Central Office, State and local government, other hospitals, other Federal agencies and Congressional staff. Exercises exclusive control over the Director's appointments, with complete authority for commitments of time.
Screens all calls and visitors, answering most questions and completing most business involving established policy or routine matters without referring people to the Director. Screens all publications, directives, and periodicals, and brings those of significance to the Director's attention. Performs other related duties as assigned.
PREFERRED EXPERIENCE: Prior experience an Executive Secretary at the facility level, VISN or higher within the VA or Federal Service or similar experience or role in the private sector. Work Schedule: Monday - Friday, 8:00am - 4:30pm CST. Work schedule subject to change based on agency needs. Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD09247O Relocation/Recruitment Incentives: Not Authorized.
Critical Skills Incentive (CSI): Not Approved. Permanent Change of Station (PCS): Not Authorized.
There is no educational substitution at this grade level.
lesley.horton@va.gov · (205) 933-8101 X334006
This position is with Veterans Health Administration, Department of Veterans Affairs.
The posted pay range is $61722 – $80243/yr.
Applications close on 2026-11-06.
This position is open under the 'Fed Transition' hiring path.
Source: USAJOBS.gov — U.S. Federal Government · Retrieved 2026-11-03 · Not affiliated with or endorsed by OPM or USAJOBS.gov
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