This position serves as the Executive Secretary to the Associate Director for Patient Care Services (ADPCS) and reports to the Health System Specialist for the ADPCS. The Executive Secretary performs as the principal office assistant and is a key driver in carrying out the mission of Veterans Affairs and Tennessee Valley Healthcare System (TVHS).
The core duties of this position include but are not limited to: Maintains appointments/calendar/schedule. Makes travel arrangements including itinerary, lodging, and transportation. Prepares correspondence to local and national (Congressional) inquiries in proper format for final signature. Obtains and monitors use of services, supplies, or equipment.
Assists in the coordination and preparation of the service organization chart, annual budget, and annual nursing service report. Collaborates with other services to resolve patient care issues that cross over service lines. Monitors service performance measures. Serves on committees and task groups as requested. Maintains liaison and communication with persons and groups from within and outside TVHS, speaking for principal and administrative issues.
Processes incoming/outgoing reports, memorandums, and other forms of communication. Facilitates and assists in the coordination of space needs to facilitate management and the space committee. Assists in evaluation of planning activities of service in relation to VHA policies, plans, and objectives. Ensures accurate identification, reporting, trending, and education to provide efficient operations and protection of resources.
Coordinates activities involved in administrative investigations, root cause analysis for service reporting to the ADPCS. Facilitates development of indicators/processes that promote effective monitoring and evaluation of patient outcomes & org. performance. Work Schedule: Monday - Friday | Based on the needs of the service Telework: Ad Hoc Available Virtual: This is not a virtual position.
Position Description/PD#: Secretary (OA)/PD703280 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized
There is no educational substitution at this grade level.
Mary.Clabough@va.gov · 615-267-9199
This position is with Veterans Health Administration, Department of Veterans Affairs.
The posted pay range is $55882 – $72644/yr.
This position is eligible for telework.
Applications close on 2026-09-18.
This position is open under the 'Fed Transition' hiring path.
Source: USAJOBS.gov — U.S. Federal Government
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