The Secretary is responsible for clerical and administrative support functions of the Chief of EMS and other EMS supervisors as needed. Performs secretarial duties in support of the Chief and Assistant Chief, and in some cases, subordinate leadership staff by performing general office work for EMS.
This position is located at the James H Quillen VA Medical Center in Johnson City (Mountain Home), TN. The organization is a consolidated work environment that deals with two different departments under Environmental Management Services: Housekeeping and Laundry and Linen. Incumbent serves as the Secretary for the Chief of Environmental Management Services (EMS). Duties include but are not limited too: Processes incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication and routes only that mail to the Chief which requires his personal attention. Maintains appropriate controls to ensure timeliness in response and necessary action. Edits letters, composes letters and reports, reviews correspondence for accuracy and completeness, prepares public presentation outlines, develops standard or form letters and replies to inquiries. Research files and assembles background information about incoming material prior to referral. Maintains accurate and up-to-date filing systems for quick retrieval of appropriate information. Performs office automation duties using such software applications as electronic mail, desktop publishing, calendar, spreadsheet, and/or graphics. Assists other users with selection of applications and appropriate format and procedure pertaining to clerical tasks. Schedules appointments, coordinates meetings, and/or schedule conferences. Maintains the appointment calendar. Drafting meeting agendas and taking and maintaining meeting minutes. Serves as primary timekeeper for the EMS. Produces and maintains records of keys issued to employees and receives keys from employees clearing station. Serves as Primary Records Management Liaison to ensure record management policies and procedures are utilized per VA guidance. Responsible for entering employee and contractor information into USAccess for issuance of PIV credentials. Assists other users with selection of applications and appropriate format and procedure pertaining to clerical tasks. Work Schedule: Monday-Friday, 6:45AM-3:30PM Virtual: This is not a virtual position. Position Description/PD#: Secretary/PD605120 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required
A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
ERICA.BURDINES@VA.GOV 615-878-9743
Source: USAJOBS.gov — U.S. Federal Government
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