The Staff Assistant position is located at the Portland, OR. VA Medical Center (PVAMC) in Research and Development (R&D). The position reports directly to the Administrative Officer/Administrative Director of R&D but often works directly with the Research Associate Chief of Staff (ACOS) and Deputy ACOS along with Principal Investigators (PI's), Administrative Officers (AO's) and Office of Research & Development (ORD) human resources and leadership.
***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** This position involves a multi-grade career ladder. The major duties listed below represent the full performance level of GS-9. At the GS-7 grade level, you will perform assignments of a more limited scope and with less independence. You will progressively acquire the background necessary to perform at the full performance level of GS-9.
Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance, availability of higher-level work, and availability of funds. Duties and responsibilities include, but are not limited to the following: Acquisitioning and inventorying resource materials and equipment including telephones, computers, printers, fax machines, filing cabinets, desks, archive boxes, etc.
Establishing and maintaining files of correspondence and other documents related to investigations, performance appraisals and competency folders. Providing oversight and facilitation of maintenance, service, repair, inventory, procurement, disposal and issue, and all projects associated with those functions. Mapping key distribution, tracking numbers of keys distributed, ordering new keys, and updating master key control map.
Completing the move worksheet that identifies all equipment, furniture and office supplies needing to be moved, attending move committee meetings to negotiate move dates that best meets Research Service and employee needs. Scheduling large center meetings (i.e., All Staff Meetings or Strategic Planning); obtaining meeting space, preparing agendas, and typing minutes in appropriate format and in final form for signature.
Ensuring security clearances and computer access prior to initiation of work. Coordinating the Without Compensation (WOC) program for Research Service. Coordinating with multiple medical center services including, but not limited to, human resources, IT, and occupational/employee health. Creating, maintaining, and updating an active WOC employee list along with associated paperwork for biannual reports to Office of Research and Development (ORD headquarters).
Providing back-up support for the Research Service web site management function. Acting as primary backup for timekeeping purposes. Providing support and managing program level travel administration and meeting coordination which includes conducting cost estimates for meeting locations, preparing forms and packets for approvals, working with project management and travelers on hotel, meeting room, travel arrangements. Performing other related duties as assigned.
Work Schedule: Full Time, Monday - Friday 8:00am - 4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not approved
IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education. NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.
If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
VHANationalRecruitmentCenter@va.gov · (844)456-5208
This position is with Veterans Health Administration, Department of Veterans Affairs.
The posted pay range is $54370 – $86461/yr.
This position requires a Other security clearance.
Applications close on 2026-11-04.
There are 2 openings for this position.
This position is open under the 'Public' hiring path.
Source: USAJOBS.gov — U.S. Federal Government · Retrieved 2026-10-29 · Not affiliated with or endorsed by OPM or USAJOBS.gov
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