Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.
NONAPPROPRIATED FUND POSITION DESCRIPTION JOB TITLE: Administrative Specialist BUSINESS TITLE: Administrative Specialist (SACC) FLSA : Nonexempt JOB SERIES: 0303 PAY LEVEL: NF03 INTRODUCTION: This position is located in the Substance Assessment Counseling Center (SACC) section under the Marine and Family Programs Branch, Marine Corps Community Services Division, MCB Camp S.D. Butler, Okinawa Japan.
The purpose of this position is to provide direct administrative support to the SACC Director and Clinical Program Manager of the Substance Assessment Counseling Center and leadership support to subordinate administrative staff. DUTIES AND RESPONSIBILITIES: Performs a variety of secretarial duties and responsibilities, which provide continuity, and efficiency of administrative office operations and procedures.
Performs work related to the practical and technical aspects of office administration, including issues related to personnel administration, data processing, and files management. Serves as the secretary and personal assistant to the SACC Director by performing a variety of clerical and administrative duties and aids in the solution of procedural and management problems.
Work requires an in-depth understanding of the SACC and how the various functional areas interrelate along with a broad understanding and procedural knowledge of budgeting, purchasing, personnel and information processing. Collects data for several office operations, analyzes data, sets up controls to monitor data, and independently troubleshoots data as needed.
Assists in maintaining multiple databases for the SACC ensuring appropriate security mechanisms are in place at all times. Independently identifies and resolves routine matters that do not require the attention of superiors; determines what office or individual can be contacted for handling technical problems when superiors are not available.
Responds to requests for information concerning organization functions and actions, and in the absence of the SACC Director, ensures that requests for action or information are made known to responsible personnel who can satisfy the request. Maintains positive working relationships with all organizational customers and stakeholders to assist the SACC Director in carrying out delegated responsibilities. Provides administrative guidance to subordinate clerical staff.
Performs support work such as the following: Establishes and maintains office technical and administrative files in accordance with applicable regulations. Takes initiative or following a general idea, verbal instruction, or rough note, composes written correspondence in accordance with applicable regulations and guidance.
Reviews outgoing correspondence and reports, ensuring compliance with Naval Correspondence requirements and general compliance with established policies and procedures. Receives and reviews incoming correspondence, determines those which can be acted upon personally, and takes the necessary action. If required, forwards these items to appropriate personnel. Assists personnel in interpreting instructions and completing actions and directives that may affect the organization.
Establishes suspense files of action correspondence, monitors progress of outstanding suspense, obtains extensions of suspense dates, as required, and informs supervisor of suspense status. Operates computer terminal and other automated office equipment to type correspondence, reports, etc., in a variety of formats and to perform other office support functions.
The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working at MCCS include but are not limited to: • Stability of Federal Civilian Service • People with passion for doing work that matters • Quality of Work Life Balance • Competitive Pay • Comprehensive Benefit Packages • Marine Corps Exchange and Base Facility Privileges
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jobs@okinawa.usmc-mccs.org · 011816117453052
This position is with U.S. Marine Corps, Department of the Navy.
The posted pay range is $18 – $24/hr.
Applications close on 2026-11-20.
This position is open under the 'Public' hiring path.
Source: USAJOBS.gov — U.S. Federal Government · Retrieved 2026-11-06 · Not affiliated with or endorsed by OPM or USAJOBS.gov
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