The Ralph H. Johnson VA Health Care System (RHJVAHCS) is a Level 1a medical facility and ranks among the most complex health care systems within the VA Network. RHJVAHCS provides a comprehensive range of health care services, including Dentistry, Geriatrics and Extended Care, Imaging, Medicine Services, Mental Health Services, Dermatology, Pathology and Laboratory Medicine, Oncology, Rehabilitation Services, Specialty Care, and Surgical Services.
Major duties of the position include, but are not limited to: Administration Management (35%) Plans, develops, and evaluates administrative operations for Pathology and Laboratory Medicine Service (P&LMS). Coordinates, prepares, and submits quantitative and qualitative reports, budget statements, MCA and Labor Mapping surveys, and other reports required by VISN, VACO, NEO, Medical Center leadership, the Laboratory Manager, and the Service Chief.
Analyzes and reviews documentation protocols, records management processes, directives, forms, memorandums, disposal procedures, and office automation systems to ensure compliance and operational efficiency. Monitors clinical operations through review, analysis, and reporting of workload statistics, program functions, and operational performance measures.
Collects, validates, analyzes, and trends data including RVUs, clinic encounters, procedures, wait times, missed opportunities, and peer review findings to support reporting and decision-making. Conducts qualitative and quantitative analyses, develops recommendations, and supports process improvements that promote quality care and achievement of strategic goals.
Maintains organizational and functional charts, provider listings, and recruitment-related administrative functions for pathologists and administrative support staff. Personnel Administration and Management (35%) Participates in workforce planning and staffing analysis, including staff utilization, recruitment, FTEE acquisition, and allocation.
Coordinates recruitment activities including practitioner board actions, position announcements, candidate certification, interview coordination, start-date processing, and position description development. Serves as liaison for Human Resources activities including proficiencies, performance appraisals, license renewals, competency assessments, and promotions.
Administers personnel management programs including recruitment, classification, staffing, employee relations, awards, pay and leave administration, training, travel, EEO, and workers' compensation. Acts as liaison with Human Resources regarding onboarding, recruitment, and personnel-related matters. Serves as Personal Identity Verification (PIV) Sponsor.
Provides guidance to managers and staff on interviews, position descriptions, job analyses, performance plans, appraisals, training requests, schedules, and disciplinary actions. Reviews and interprets personnel requests, recommends appropriate actions, and identifies issues requiring Human Resources intervention. Develops, implements, and interprets administrative policies and procedures, providing ongoing training and guidance to staff.
Serves as accountable property official for equipment assigned to the service, overseeing inventory, acquisition, maintenance, replacement, and disposal. Oversees general office operations, including timekeeping, administrative reporting, and related administrative functions. Budget/Fiscal and Procurement/Contracting Management (30%) Assists the Chief of P&LMS with budget development, execution, and fiscal management of service operations.
Supports budget formulation, justification, financial reporting, and expenditure monitoring to ensure effective resource management. Analyzes budget calls, fiscal guidance, and reporting requirements, and briefs supervisors on schedules and financial data requirements. Prepares and submits budget reports and financial statements required for service operations.
Manages procurement and contracting activities, including purchase requests, proposal evaluations, contract administration, invoice review, and record maintenance. Exercises delegated authority for the obligation and expenditure of funds supporting laboratory operations. Serves as Control Point Official and purchase card oversight official, ensuring compliance with procurement regulations and policies.
Conducts purchase card audits and monitors required training compliance for authorized cardholders. Manages sharing agreements with external organizations, tracks revenue, and conducts cost-benefit analyses to support sound fiscal stewardship. Performs other related administrative, fiscal, procurement, and contracting duties as assigned.
Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday-Friday, 7:30AM-4:00PM. Work schedule subject to change based on agency needs. Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD114940 and PD114930 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized
A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.
If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
This position is with Veterans Health Administration, Department of Veterans Affairs.
The posted pay range is $61722 – $97087/yr.
Applications close on 2026-11-13.
This is a Monday - Friday 7:30am - 4:00pm position.
This position is open under the 'Fed Internal Search' hiring path.
Source: USAJOBS.gov — U.S. Federal Government · Retrieved 2026-11-04 · Not affiliated with or endorsed by OPM or USAJOBS.gov
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