Located in the Washington Headquarters Services, Correspondence Analysis Branch (CAB), this position supports the Secretary of War and leadership. CAB oversees unclassified official correspondence, staff packages, military nominations, and CATMS records management for Department of War components. Note: This is an operational role requiring evening, weekend, and holiday coverage, with staff remaining "on call" during off-duty hours.
The incumbent serves as a Correspondence Analyst on a rotating shift basis in CAB. Manages all unclassified correspondence and staff action packages coming into and out of the CMD addressed to or from the SecDef, DepSec, and ExecSec ensuring they are analyzed, controlled in CATMS, tasked, suspensed, and routed appropriately to the office of primary responsibility (OPR); dispatched to the required addressees; and archived.
Establishes and implements unclassified correspondence procedures for all analysts. Assures priority actions and those of particular interest to the ExecSec are coordinated, staffed, and executed ensuring timely, cohesive, and accurate support. Analyzes incoming correspondence from the President, White House staff, Congress, and foreign officials to determine OPRs, set suspense timelines, and verify correct metadata entry in CATMS for executive tracking.
Reconciles the weekly Secretary of Defense Correspondence Action Report (SD 391) to update "stoplight" coordination and monthly performance reports; arbitrates tasking disputes between OSD, Joint Staff, and Military Services. Performs final review of all outgoing correspondence signed by the SecDef, DepSecDef, and ExecSec; coordinates timed releases with the Executive Support Branch and executes dispatch via diplomatic pouch, courier, or secure digital channels.
Manages, tasks, and tracks high-priority congressional inquiries and White House referrals, coordinating directly with legislative staff and the Assistant Secretary of War for Legislative Affairs to ensure rapid-response compliance. Serves as the authoritative editor and interpreter of DoD Manual 5110.04-M (Manual for Written Material); conducts quality control audits and administers configuration changes to the CATMS CMD organizational structure.
Education cannot be substituted for experience
whs.job.application.assistance@mail.mil
This position is with Washington Headquarters Services, Department of Defense.
The posted pay range is $102415 – $133142/yr.
This position is eligible for telework.
This position requires a Top Secret security clearance.
Applications close on 2026-10-21.
This position is open under the 'Fed Transition' hiring path.
Source: USAJOBS.gov — U.S. Federal Government · Retrieved 2026-10-16 · Not affiliated with or endorsed by OPM or USAJOBS.gov
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