This position is located at the Clement J. Zablocki, VA Medical Center, Milwaukee, WI. (695) -a Level IA Complexity VAMC Facility and is organizationally aligned under the Mental Health Division. The primary purpose of this position is to perform administrative and management assistance level support to the Division Managers and specialized program areas.
Duties Provides administrative and management support to the division, including meeting planning/video conference calls, recording and generation of meeting minutes, data gathering, conference setup and support, report generation, memos, spreadsheets, graphs, and presentations.
Maintains calendars for division leadership, handle contacts with visitors/callers, schedule conferences, transcribe dictation, edit and compose letters and reports, and perform electronic file maintenance. Receives calls for the division, answer routine requests, and refer phone calls or requests for materials in the absence of the Division Manager.
Develops, implements, and maintains effective travel procedures, assisting with travel arrangements, reservations, and itineraries. Maintains files, records, and correspondence for the division, including receiving and routing significant amounts of incoming correspondence, directives, handbooks, information letters, and other official information. Determines appropriate action, including routing to Division staff for action, filing for information, or destroying.
Screens publications, directives, and correspondence for errors bringing significant items of attention to leadership as appropriate Prepare correspondence, statistical graphs, logs, and reports, ensuring correct punctuation, capitalization, spelling, grammar, and format according to VA published standards. Determines correct format of type material to determine if it is acceptable in accordance with VA published standards.
Gathers, inputs, and organizes data from available information systems, such as customer satisfaction surveys and employee satisfaction surveys. Serves as the Division PIV Sponsor for all trainees, ensuring compliance with responsibilities and required training. Supports the resident/intern/fellow trainee programs, including scheduling interviews, managing orientation, and handling personnel actions.
Serve as the principal T&L second level approver for division staff Contracting Officer Representative: The incumbent functions as a Level I Contracting Officer Representative (COR) for the Mental Health Division and assists in the day-to-day management and monitoring of Division service contracts and multiple year/multi-year service contracts.
Maintains and manages Fund Control Point (FCP) accounts, ensuring accurate tracking of expenditures and budget allocation for the division. Determines entries required and performs accounting functions in order to maintain FCP accounts for the Division. Monitors fund usage and reconciles accounts regularly to ensure compliance with budgetary constraints and financial regulations. Oversees the Employee Assistance Program (EAP) contract, ensuring compliance with contract terms.
Facilitates Housing Inspection contract compliance with relevant personnel at service and organizational level Work Schedule: Monday - Friday: 7:30am-4:00pm Virtual: This is not a virtual position. Position Description/PD#: Management Assistant/PD252780 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized
There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.
If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
Trisha.Juanez@va.gov · 414-384-2000 X44342
This position is with Veterans Health Administration, Department of Veterans Affairs.
The posted pay range is $52770 – $68603/yr.
This position requires a Other security clearance.
Applications close on 2026-09-08.
This position is open under the 'Fed Transition' hiring path.
Source: USAJOBS.gov — U.S. Federal Government
Apply on official site →