The incumbent will serve as the Administrative Support Assistant in the Pathology and Laboratory Medical Service and provides technical and administrative assistance to the Chief of Pathology and Laboratory medicine, staff Pathologists, Lab Manager, Chemistry, Microbiology, Blood bank, Hematology/ Flow cytometry and anatomic pathology supervisors.
The incumbent is often required to exercise independent judgement in responding to inquiries and management actions requiring immediate attention.
Major duties include, but are not limited to the following: Prepares editorial correspondence in accordance with the associated guidelines with includes extensive medical terminology, formulas, graphs, and charts. Enters CPT coding into VISTA from pathology reports in order to provide statistics and to support correct billing. Alert the pathologists regarding discrepancies in CPT codes discovered.
Reviews the billing from the Reference laboratory for discrepancies and accurately. Accurately reconciles all errors and contacts all reference labs including the University laboratory, ARUP, Ann Arbor and other VA medical centers. Acts as lFCAP clerk back up to pay bills in a timely manner and updates official Budgetary Contract tracker. Works closely with the Lab Manager to ensure adequate monetary coverage for all contracts.
Coordinates the compilation of quality assurance information for review by the Chief of PALMS. Prepares material for pathologists to use in Weekly Tumor Board meetings and disseminates to all providers. Interprets surgical, cytology and related reports so the pathologists will have all the pertinent reports for use in the Tumor Board. Prepares slides and reports for tracking so they can be mailed through UPS at the request of the patient or provider.
Transcribes dictation of PALMS surgical, cytology, and autopsy reports and written material from the Chief and other staff physicians including reports, official correspondences, inter-office memorandums, conference minutes etc. Transcribes clinical histories, gross, microscopic and diagnoses for surgical, cytology, autopsy and other pathology specimens. Acts as a Timekeeper (for the service line/department) and serves as ADPAC support.
Provides general clerical public contact support services such as answering the telephone, referring visitors, or providing information about the office, its functions, and standard operating procedures, as well as similar information. Screens calls and personally answers calls when the requested information concerns routine and procedural requirements. Screens the supervisors' and staff members' calls and determines if the call requires their attention.
Processes incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication. Reviews outgoing correspondence and reports for accuracy and completeness, prepares public presentation outlines, etc. Schedules meetings, appointments, and conference calls as requested.
Maintains the appointment calendar, schedules appointments, reminds supervisor/staff members of the subject matter prior to the meeting and makes administrative arrangements as required. Obtains and monitors the use of services; supplies, or equipment for the office. Work Schedule: Monday - Friday; 8:00 am - 4:30 pm. Virtual: This is not a virtual position.
Position Description/PD#: Secretary (OA)/PD019450 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized
There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.
If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
Mitchell.Underwood@va.gov · 734-834-2968
This position is with Veterans Health Administration, Department of Veterans Affairs.
The posted pay range is $50087 – $65113/yr.
Applications close on 2026-10-26.
This position is open under the 'Fed Transition' hiring path.
Source: USAJOBS.gov — U.S. Federal Government · Retrieved 2026-10-17 · Not affiliated with or endorsed by OPM or USAJOBS.gov
Apply on official site →