This position is located in the Veterans Administration (VA), Veterans Health Administration (VHA), Mid Atlantic Health Care Network (VISN 6), VA Medical Center Richmond Virginia Executive office.
Major Duties include but are not limited to: Excellent communication skills and exemplary organizational skills strongly preferred Exercises control over supervisor's appointments with complete authority for commitments of time Makes appointments; cancels and accepts invitations; checks requirements for engagements. Maintains a calendar of future events for up to the next 12 months Scheduling conferences involving a large number of staff.
Receives and processes all correspondence and documents transmitted through the Executive Office for review, approval, and signature, establishing controls on certain items. Ensures correspondence conforms to regulations and special policies of the Medical Center, is in proper formant, contains correct grammar, and if applicable, that staff coordination has been completed.
Composes and types, in final form, official correspondence based on a knowledge of supervisor's views, desires, and past precedent cases; and form verbal instructions, prepares special reports, data, or correspondence using a personal computer with a wide variety of software. Assumes responsibility for ensuring requests for action or information from the Executive Office are made known to the responsible personnel on order to satisfy the request.
Monitors resulting activities for the purpose of briefing the supervisor, and decides whether matters should be brought to the supervisor by providing accurate, timely information and advice on procedures, reports, requirements, and other matters necessary to implement policies, directives, and instructions for the VAMC. Reviews communications and develops standard paragraph and form letters Provides coverage for other executive level administrative supports staff as needed.
Maintains a historical file of the names and background information of civilian dignitaries in the surrounding communities with whom supervisor communicates. Received telephone calls and greets visitors to the office. Makes arrangements for travel, meetings, and community events. Maintains timecards, initiates personnel actions and overtime actions, and ensures appraisals, standards, etc., are done on a timely basis for the supervisor's subordinate staff.
Work Schedule: Monday - Friday, 8:00 AM - 4:30 PM (hours may vary depending on department need). Telework: NO Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD000000 Relocation/Recruitment Incentives: NO
There is no educational substitution at this grade level. A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.
If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
This position is with Veterans Health Administration, Department of Veterans Affairs.
The posted pay range is $58374 – $75883/yr.
Applications close on 2026-10-29.
This position is open under the 'Fed Internal Search' hiring path.
Source: USAJOBS.gov — U.S. Federal Government · Retrieved 2026-10-21 · Not affiliated with or endorsed by OPM or USAJOBS.gov
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