Come Join Our Team! The Secretary (OA) will assist the Associate Chief of Staff for Research and Development (ACOS/R) and the Administrative Officer (AO) for Research & Development Service, committees, and subsections in performing a variety of clerical and administrative duties and maintaining clear lines of communication to optimize utilization of resources and meet program objectives.
This position is located within the Dept of VA, Veterans Health Administration, Salem VA Medical Center.
Duties include but are not limited to: Serves as designated Timekeeper for the R&D Service. Responsible for time and attendance reporting, as directed. Serves as Talent Management System (TMS) Administrator, ensuring compliance with the training requirements for all Research VA staff, WOC/IPAs, and Committee members. Serves as Primary ADPAC (Automated Data Processing Application Coordinator) for the R&D Service.
Assures that VISTA key menus are accurate and appropriate for each employee by completing annual report. Manages individual calendars for ACOS/R&D and AO. Manages Administrative Team Leave Calendar for the R&D Administrative Staff. Submits work orders, space requests, IT requests etc., for Research Service and other research personnel, as applicable. Works with IRB, SRS, and R&D Committee Coordinators to maintain regulatory committee rosters and appointment letters.
Assists AO with initial preparation and execution of ongoing HR documentation, including but not limited to: Performance Evaluations, Competencies preparation and records; Research WOC/IPAs initiations/submissions/modifications/extensions/and routing for signatures. Oversees access, scheduling, and upkeep in common areas within the Research Service Space.
Includes determining and ordering keys needed, cores that need to be changed, tracking of keys signed in and out and which key numbers open which doors. Ensures Keystone Database is updated with all key transactions. Back-up Records Liaison for the R&D Service. Ensuring all research records (hard copy and electronic) are kept within the Records Control Schedule.
Work Schedule: Monday - Friday, 7:45am-4:30pm or 8:00am-4:30pm Telework: Not Available Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD022660 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Physical Requirements: The work requires long periods of time working and keyboarding at a computer workstation.
It may involve some walking, standing, bending, or carrying of light items.
***There is no educational substitution at this grade level.***
christine.kozik@va.gov · 858-642-1574
This position is with Veterans Health Administration, Department of Veterans Affairs.
The posted pay range is $50460 – $65599/yr.
Applications close on 2026-10-21.
This position is open under the 'Fed Transition' hiring path.
Source: USAJOBS.gov — U.S. Federal Government · Retrieved 2026-10-13 · Not affiliated with or endorsed by OPM or USAJOBS.gov
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