The position is located within the Veterans Health Administration (VHA), Mid Atlantic Health Care Network (VISN 6), at the Salem VA Medical Center in the Executive Office of the Associate Director. Serving as part of the Medical Center's Executive Leadership Team administrative support staff, the position provides high-level executive administrative and secretarial support directly to the Associate Director.
Major duties include but are not limited to: Exercises control over supervisor's appointments with complete authority for commitments of time; establishing priorities at own discretion; setting up, rearranging, and when necessary, coordinating meetings with staff offices Maintains a calendar of future events for up to the next 12 months, on monthly, bimonthly, and weekly basis Receives and processes all correspondence and documents transmitted through the Executive Office for review, approval and signature Prepares responses on routine correspondence, including memoranda, reports, etc.
(written and electronic) on own initiative Makes appointments; cancels and accepts invitations; and checks requirements for engagements Tracks Medical Center memoranda timeliness and reviews incoming memoranda for quad review to ensure proper format and inclusion of necessary information Ensures correspondence conforms to regulations and special policies of the Medical Center Plans conferences, major inspections, visits by high ranking officials and other information that may have an impact on scheduling appointments and activities for the supervisor Assumes responsibility for ensuring requests for action or information from the Executive Office are made known to the responsible personnel in the absence of the supervisor Serves as liaison between the management staff and supervisor by providing accurate, timely information and advice on procedures, reports, requirements, and other matters necessary to implement policies, directives, and instruction for the VAMC Establishes Executive Office secretarial policies and procedures and provides guidance for medical center clerical staff Serves as the timekeeper for assigned groups Work Schedule: Monday-Friday, 7:45am - 4:30pm Telework: Not authorized Virtual: This is not a virtual position.
Position Description/PD#: Secretary (Office Automation)/PD022120 Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): : Not authorized PCS Appraised Value Offer (AVO): : Not authorized
There is no educational substitution at this grade level.
kimberly.biley@va.gov · 6152256528
This position is with Veterans Health Administration, Department of Veterans Affairs.
The posted pay range is $55882 – $72644/yr.
Applications close on 2026-09-07.
This position is open under the 'Fed Transition' hiring path.
Source: USAJOBS.gov — U.S. Federal Government
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