The Supervisory Medical Support Assistant (Supervisory MSA) works at the San Francisco VA Health Care System (SFVAHCS). Positions may be located in General Surgery, Arthritis, Diabetes, Liver, Orthopedic, Nutrition, Renal, Podiatry, Urology, and/or Gastroenterology Departments. The Supervisory MSA is responsible for managing and supervising all the appointment management services of the clinics and supervises all Lead and Advanced Medical Support Assistants (MSAs).
The Supervisory MSA collaborates with and has an extensive knowledge of all clinical services and programs, to include services under the Surgical Department. The Supervisory MSA is flexible, multi-skilled and creative in solving everyday challenges unique to a remote site. Assigns work and daily priorities to all Lead and Advanced MSAs and ensures the goals and mission of the Clinic and Health Care System are being met.
Responsible for all performance management functions related to Lead and Advanced MSAs, as well as work study students and volunteers providing support within the Supervisory MSA program. Applies principles, methods and guidelines to evaluate administrative operations in order to determine best practices for organizing administrative work and flow of patients throughout the clinic.
The Supervisory MSA must take into consideration the staff ratios and skill mixes needed to accomplish the work. Analysis results in recommendations for improvement and implementation of new systems and processes that are discussed with the rest of the management team for decisions regarding the efficiency of clinic operations. Performs duties related to the receipt, intake and indexing of health and administrative information.
The Supervisory MSA will interface with personal computer (PC) applications as well as numerous VISTA applications. Serves as a backup for time and leave processing. Plans and directs programs in the surgical services. Responsible for implementing and enforcing clinic changes. Advises supervisor strategies to manage clinic access and ensure compliant appointment management practices per VA scheduling directive guidelines.
Manages CPRS view alerts from providers for action involving patient care follow-up. Ensures subordinate Lead and Advanced MSAs appropriately manage new consults for specialty and/or primary care clinics in CPRS to ensure consults are scheduled timely and within VA guidelines. Ensures surgical scheduling staff have the appropriate equipment, supplies and space to safely accomplish work.
Monitors and analyzes Automated Call Distribution (ACD) data to ensure timely phone access for patients and provides feedback and training to staff; identifies developmental and training needs for all staff operating on the ACD system. Disseminates new VA Directives and procedures that impact/relate to front desk and clinic operations and provides training to staff.
Anticipates problems and develops systems and processes to ensure the goals and mission of the VA are able to be met. Other duties as assigned. Work Schedule: Monday - Friday 8:00am - 4:30pm Telework: Not Available Virtual: This is not a virtual position. Functional Statement #: 662-12024F Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.
For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
If selected, to meet the basic requirement of high school education or equivalent and prior to a firm job offer being extended, applicants must provide one of the following as verification of the education requirement if not covered under the grandfathering provision: Copy of high school diploma OR high school transcript (unofficial or official) OR GED Certificate OR homeschooling completion OR proficiency certificate issued by a State or Territorial Board or Department of Education OR college transcript (official)
brenda.johnson10@va.gov · 7275986871
This position is with Veterans Health Administration, Department of Veterans Affairs.
The posted pay range is $72824 – $94688/yr.
This position requires a Other security clearance.
Applications close on 2026-10-05.
This position is open under the 'Fed Internal Search' hiring path.
Source: USAJOBS.gov — U.S. Federal Government
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