Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.
NON APPROPRIATE FUNDS POSITION DESCRIPTION JOB TITLE: Administrative Assistant BUSINESS TITLE: Administrative Assistant (CYP) FLSA Status: Non-exempt SERIES: 0303 PAY LEVEL: NF-02 INTRODUCTION: Receives supervision from the Child and Youth Program (CYP) Facility Manager who assigns duties and responsibilities. Guidelines are available in the form of regulations and established procedures. Exercises initiative in resolving routine problems.
Determines priorities and performs responsibilities without day-to-day guidance. Evaluation of work is based on promptness, accuracy and compliance with instructions and regulations. MAJOR DUTIES: Receives visitors and telephone calls; refers to supervisor, appropriate staff or other offices, or personally provides information based on own knowledge of CYP activities or information which can be located in the files, policies, or protocols.
Explains personnel/parents concerning available services. Explains approved registration procedures, fees, operating hours, and available services. Communicates respectfully with families, documents unresolved concerns, and follows up on referrals. Receives incoming mail, takes action on routine administrative matters, and routes other material to supervisor or appropriate staff. Establishes suspense controls and follows up to assure timely action.
Provides clerical support for CYP program. Maintains calendar, correspondence, and schedule; reminds supervisor of appointments, meetings and suspense lists. Orally relays messages and instruction from supervisor to staff. Provides instructions and assists staff in matters of correspondence, publicity and bulletins. Reviews outgoing correspondence prepared for supervisor's approval, clearly, checking for spelling, typographical accuracy, formatting and procedural instruction.
Composes correspondence of a routine and non-technical nature based on brief notes, oral instructions, precedents, or information available in the files. Composes a variety of narrative and tabular material form drafts, notes, oral instructions, or own composition. Prepares material in final form utilizing a variety of correspondence and reports formats, assures accuracy of spelling, grammar, punctuation, and assembles material in proper order.
Maintains current administrative procedures and continuity instructions so another authorized employee can perform essential tasks during absences. Obtains, compiles and summarizes statistical data from records and feeder reports for a variety of recurring reports such as base population profile, EEO statistics, CDC reports and Child Care Information System requirements.
Establishes and maintains files involving classifying material into many subject heading and subheadings, and disposition of files. Searches for and withdraws requested material. Files revised regulatory publications. Prepares projected requirements and purchase orders for both APF and NAF purchasing of supplies and equipment. Forwards receiving reports when supplies are received. Assist with maintenance of budget data for the program.
Operates the organization's personal computer. Inputs, deletes, selects and manipulates data for Headquarters; Child Care Resource and Referral System; equipment and property inventory management data to include purchase dates, original costs and depreciation schedules for equipment replacement due to upgrading authority, theft or other losses of property. Performs cash handling duties to include receiving fees and payments from patrons.
Provides World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in a friendly manner. Takes action to solve problems quickly. Alerts the higher-level supervisor, or proper point of contact for help when problems arise. Adheres to safety regulations and standards.
Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor. Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment. Performs other related duties as assigned.
The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working at MCCS include but are not limited to: • Stability of Federal Civilian Service • People with passion for doing work that matters • Quality of Work Life Balance • Competitive Pay • Comprehensive Benefit Packages • Marine Corps Exchange and Base Facility Privileges
Full federal benefits details →
jobs@okinawa.usmc-mccs.org · 011816117453052
This position is with U.S. Marine Corps, Department of the Navy.
The posted pay range is $16 – $17/hr.
Applications close on 2026-11-06.
This position is open under the 'Public' hiring path.
Source: USAJOBS.gov — U.S. Federal Government · Retrieved 2026-10-23 · Not affiliated with or endorsed by OPM or USAJOBS.gov
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