The Administrative Officer position is in the Nursing Education Department for the Phoenix VA Health Care System (PVAHCS) at the full performance level, reporting directly to the Chief Nurse of Education. The role is responsible for the coordination and monitoring of all the departments administrative programs.
The AO applies analytical and evaluative skills; along with, specialized principles and practices of management to advise, collaborate, and carry out assigned responsibilities.
Duties include but are not limited to: Oversees and facilitates the administrative management for Nursing Education. Independently develops, plans, issues, and implements procedures to comply with administrative directives. Analyzes and evaluates problems, makes recommendations, and devises solutions to systems administration, training management, publication management, and data management.
Serves as the primary point of contact for office visits with vendors and other VA services. Designs and implements policies and procedures to manage administrative and personnel-related functions. Reviews guidance, identifies problem areas, and recommends actions to improve procedures, efficiency, and policy compliance. Plays a key role in planning, organizational development, direction, and evaluation of medical center administration.
Maintains all documents required for external reviews and ensures accreditation compliance with JCAHO and OAA. Assists in preparation for inspections and reviews such as OIG, CDC, DHEC, OSHA, JCAHO, and OAA, and attends meetings as needed. Oversees monitoring of academic performance and collaborative partnerships for Scholarship Recipients.
Assists management in staffing projections for EISP/VANEEP, prepares adherence reports, processes scholarship funds, and ensures compliance. Reviews incoming requests and recommends actions based on internal operations, policy, and budget considerations. Participates in planning for budgeting and financial management for Nursing Education. Assists with budget formulation, justification, execution, financial management, and reporting.
Provides budgetary and financial advice to management. Manages funding from various sources and develops budget data and justification. Directs and monitors execution of funds, reviews financial reports, reconciles cost center expenditures, ensures proper authorization, verifies daily fund availability, and serves as Custodial Officer for assigned equipment inventories. Acts in a confidential capacity handling sensitive information, audits, and investigations.
Ensures timely completion of action items and responses. Reviews regulatory guidelines and provides recommendations for personnel administration and organizational structuring. Provides administrative and clerical support to accomplish the mission of Nursing Education and the Medical Center. Consults with staff on corrective actions and performs quality management activities to improve transactions, customer service, and procedures.
Addresses Environment of Care issues and maintains HR plans including disaster preparedness, ADP contingency, fire and safety, utilities, and hazardous materials management. Maintains HR Cascade and Call Back Plans. Serves as the primary digital platform author, reviews and updates content, drafts communication, manages SharePoint updates, and oversees user password/menu access as ADPAC.
Supports procurement for Nursing Education, prepares proposals, acts as COR, maintains records, and manages small procurements. Assists in determining costs, performing analyses, soliciting bids, preparing justifications, and communicating with vendors and contractors. Assists with purchase orders and controls purchasing and use of supplies.
Oversees property management, prepares accession/de-accession documents, conducts equipment surveys, and ensures efficient use of property. Exercises authority for obligations and expenditures. Assists in identifying, monitoring, and reporting JCAHO standards and tracers. Works with staff to identify subject-matter training needs, publishes training opportunities, arranges classroom space, and supports preparation of audiovisual materials and handouts.
Work Schedule: Full-Time, 40 hours a week, Monday - Friday, 7:30 am - 4:00 pm Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD137520 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized
A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.
If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
This position is with Veterans Health Administration, Department of Veterans Affairs.
The posted pay range is $64564 – $83938/yr.
Applications close on 2026-09-11.
This position is open under the 'Fed Transition' hiring path.
Source: USAJOBS.gov — U.S. Federal Government
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