This position is located within the Health Information Management Section of the Business Office Service Line at VA Portland Health Care system - Vancouver VA Medical Center in Vancouver, WA. The File Clerk serves as a Scanning Clerk and is responsible for the receipt, scanning, indexing, importing, and transfer of health and administrative information.
***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Major duties and responsibilities include but not limited to: Scanning, indexing, and electronically associating health and administrative documents with the correct patient records in CPRS and VistA using designated software and hardware Assigning appropriate document types and nomenclature, applying electronic signatures, and ensuring accurate integration of scanned records into the Electronic Health Record (EHR) Retrieving, tracking, and processing health records while reviewing documentation for accuracy, completeness, and proper placement Investigating and correcting indexing errors, missing or incomplete documentation, and misfiled records while coordinating with clinical and administrative staff Importing, indexing, and categorizing electronic and paper medical documents into the EHR according to established procedures and patient care requirements Entering, editing, composing, sending, and receiving data and correspondence related to medical records and documentation Coordinating the transfer and receipt of medical records with clinical staff, administrative personnel, medical centers, and other healthcare facilities Reviewing incoming documentation for accuracy and completeness, identifying discrepancies, and initiating follow-up actions to ensure timely processing and availability of records Verifying the accuracy, completeness, and proper maintenance of scanned, imported, and indexed medical records in accordance with VA policies and established procedures Maintaining the confidentiality and security of patient information, following applicable privacy and safety requirements, reporting unsafe practices or conditions Performing other related duties as assigned Work Schedule: Monday to Friday; 08:00 a.m.
to 04:30 p.m. Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not Approved
IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education. NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.
If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov).
VHANationalRecruitmentCenter@va.gov · (844)456-5208
This position is with Veterans Health Administration, Department of Veterans Affairs.
The posted pay range is $39230 – $51002/yr.
This position requires a Other security clearance.
Applications close on 2026-11-03.
This position is open under the 'Public' hiring path.
Source: USAJOBS.gov — U.S. Federal Government · Retrieved 2026-10-28 · Not affiliated with or endorsed by OPM or USAJOBS.gov
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