This position will serve as File Clerk/Scanning Specialist in the Chillicothe VA Medical Center, Patient Business Service, Health Information Management (HIM), Medical Records File/Scanning Section and will report to the Chief of HIMS. The primary duties of this position are to coordinate the scanning and importing of patient medical and administrative documents in a timely and accurate manner.
Duties include, but are not limited to: Performs duties related to the scanning and/or importing, indexing, quality control, and destruction of health and administrative information. Scans various clinical and administrative documents. Ensures the scanned documents are associated to the correct patient and note. Reviews the image accessibility and quality. Notifies the supervisor when images are scanned into the wrong patient's record, are indexed incorrectly, or are corrupt.
Scans non-medical documents requested by clinical providers as supporting evidence of their medical decision making. Reviews documents for appropriate scanning criteria, such as proper authentication, and what priority the documentation falls into in accordance with the scanning priority matrix and local standard operating procedures. Prepares documents to be scanned by removing all paper clips and staples from documents.
Work Schedule: Monday through Friday, 7:30 am to 4:00 pm. Virtual: This is not a virtual position. Position Description/PD#: File Clerk/PD93687A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized
A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.
If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
Maria.Cate@va.gov · 317-626-4529
This position is with Veterans Health Administration, Department of Veterans Affairs.
The posted pay range is $37992 – $49393/yr.
Applications close on 2026-11-09.
This position is open under the 'Fed Internal Search' hiring path.
Source: USAJOBS.gov — U.S. Federal Government · Retrieved 2026-10-30 · Not affiliated with or endorsed by OPM or USAJOBS.gov
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