The incumbent serves as a scanning specialist as a primary position at the Marion location as part of the Health Information Management Service, Health Administration Service, Marion VAMC, Marion IL.
In this position, you will serve as File Clerk. Typical work assignments include: Technical work concerned with processing, indexing, and entering of selected paper medical documents into the electronic medical record. Assists in controlling all information arriving and leaving the scanned electronic and paper documents.
Reviews medical records received from non-VA healthcare facilities against local policy to determine which documents are to be scanned, and when necessary, obtain guidance from providers. Enters an administrative note into the Computerized Patient Records System (CPRS) in order to scan and index the medical records received from our fee vendors. Assist in maintaining a quality control program and scanning index database.
Protects data from unauthorized release or from loss, alteration, or unauthorized deletion. Maintains excellent customer service by continuously promoting a positive image with emphasis on customer satisfaction by treating patient, co-workers and medical personnel with the utmost courtesy and respect. Responds to customer needs in a positive and efficient manner and fully protects the confidentiality of established guidelines and policy.
Employs a cooperative attitude in interactions with co-workers and supervisors regularly and cooperatively assists co-workers when needs arise. Performs duties related to the receipt, intake, scanning, indexing, quality control, destruction and transferring of health and administrative information. Scans various health information documents into facility computer system assuring the documents are associated to the correct patient.
Reviews documents for appropriate scanning criteria. Indexes all documents imported from other devices or sources. Utilizes a computer to perform a variety of record keeping, correspondence and tracking operations and performs timely filing, retrieval and clerical duties associated with the retention, maintenance, disposition, guardianship and control of health records in both terminal digit and alphabetic filing systems. Performs other duties as assigned.
Work Schedule: Monday - Friday, 8:00 AM - 4:30 PM CST Telework: Ad-hoc Only Virtual: This is not a virtual position. Position Description/PD#: File Clerk/PD00912A and PD10439-A Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not authorized Permanent Change of Station (PCS): Not authorized
A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.
If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
Patricia.Nwachukwu@va.gov · 816-896-4934
This position is with Veterans Health Administration, Department of Veterans Affairs.
The posted pay range is $36409 – $47334/yr.
Applications close on 2026-10-14.
There are 2 openings for this position.
This position is open under the 'Fed Internal Search' hiring path.
Source: USAJOBS.gov — U.S. Federal Government
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